Committee Meeting [[2022.08.06]]

Previous meeting:Committee Meeting 2022.07.02

Next meeting: Committee Meeting NNNN.NN.NN

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.


  • Present: REMOVE NOT PRESENT - Beau, Ben, Fletcher, Jason, Johannes, Joshua
  • Apologies: NAMES
  • Absent: Iain, Phoebe, Vincent
  • Observing: NAMES
  • Minute taker: Fletcher
  • Chair: Beau
  • Opened: 1631
  • Closed: 1729
  • Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting 2022.07.02

Moved By Beau
Seconded By Jason
Status Accepted


Date raised Date completed Motion text Outcome
2022.07.02 2022.07.02 MOTION: Disable a members door key for a minimum period of 7 days to allow the committee to discuss the issue. (see previous minutes for details) Passed
2022.07.15 2022.07.16 MOTION: Auth $139 purchase of Unifi G3 Flex to cover camera blind spot Passed


  • Nothing of note

  • Nothing reported via incident report form

  • No property changes

  • We need to set an AGM date. 17/9 is within the time limits under our constitution and doesn't clash with the grand final.

Set AGM 17/9/2022 1pm

Moved By Beau
Seconded By Fletcher
Status Accepted

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

Operations: ~$9k Donations: ~$3k

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

  • No report

Event Officer

  • No report

Rehearsal Room Coordinators

  • See other business


  • Business as usual

Membership Officers

  • We need a better way of tracking pending people

Membership Storage Officer

  • See audit below

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

  • Maintenance attendance is high.
  • Slight issue with the HV line on Big Red, repaired and replacement components ordered. No significant expenditure expected as a result.

IT Subcommittee

  • NVR archival/compression trial in place

Promotions Subcommittee

Sponsored Memberships Panel

  • Interest at open day today

Infrastructure Subcommittee

  • Camera changes incoming
  • Compressor changes incoming

News and discussions on events.

# Denotes run by non-members


  • Arduino U - (Coordinators: Hugh, Doug) - Business as usual
  • Open Source Hackers (Coordinators: Stephen Price#) - Business as usual, we'll be splitting meetup costs with PLUG/POSH soon.


  • ARTIfrag (Coordinator: Fletcher) - Event ran, was fun. Next lan in september?
  • Boardgame Night (Coordinator: Phoebe) - Did not run

Cosplay and Craft

  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - Events ran, no concerns raised.


  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Events ran, positive feedback from desk lights
  • Mostly Modular Synth (Coordinators: Hugh, Jon) - Did not run
  • Noizemaschin!! (Coordinators: Stuart, Tim, Skot) - Seems to be business as usual


  • General Hacking Day (Coordinator: Committee) - Business as usual
  • Open Day (Coordinator: Fletcher) - Busy, 30+ per event. Having someone floating near the door worked well.
  • Wine & Design (Coordinator: Committee) - Attendance is somewhat low but works well when rolled in with once off events.
  • Metal Monday (Coordinator: Ben) - Business as usual, group projects are continuing and we now have regular attendees.

Other (new and once off events)

  • Metal training (Coordinator: Ben) - Going well, multiple members going through both lathe and mill training.

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

We need to set a date for sheet storage auditing and let people know.

Proposal is audit begins September.

Motion (if required)

Trigger membership storage audit to begin in september, notice to members to go out asap.

To take effect from xx/xx/2020 (if new bylaw allow time for example for the website/wiki/tidyHQ to be updated.)

Moved By Joshua
Seconded By Johannes
Status Accepted

Action Items (if required)

Action Items Who
Announce to members Beau
Audit Beau/Fletcher/Joshua/JC/Others

There is a lot of equipment in the rehearsal room that aren't realistically usable for all bands. Right now there's equipment that's “loaned” to the space but the owner has then removed the item temporarily for for personal use. This has significantly negatively impacted other bands to the point where at least one band has started rehearsing elsewhere.

Our current system of hybrid/loaned backline is worse than either an empty room or a full backline.

Our pricing may also bee too low.

Motion (if required)

Move towards Artifactory owned backline

To take effect from xx/xx/2020 (if new bylaw allow time for example for the website/wiki/tidyHQ to be updated.)

Moved By Fletcher
Seconded By Beau
Status Accepted

Action Items (if required)

Action Items Who
Investigate items that need to be acquired for bands Joshua/JC
Investigate items needed for podcasting JC/Fletcher
Investigate items needed for recording Fletcher/JC
Talk to bands JC

Remember to set next meeting time before closing meeting!

  • Next meeting: 2022.09.17 13:00 pm, 6 weeks

Minutes: Committee Meeting NNNN.NN.NN

  • committee/committee_meeting_2022.08.06.txt
  • Last modified: 2022/08/06 17:29
  • by fletcher