Previous meeting:Committee Meeting 2022.02.26

Next meeting: Committee Meeting 2022.05.07

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.

• Present: REMOVE NOT PRESENT - Beau, Ben, Fletcher, Jason, JC, Phoebe-Jean, Vincent
• Apologies: Joshua
• Absent: Iain
• Observing: NAMES
• Minute taker: Phoebe
• Chair: Beau

• Opened: 4.40
• Closed: 6.17
• Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting 2022.02.26

• DISCUSSION

ACTIONS

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• Nothing to report

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• Nothing to report

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• Business as usual

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• Business as usual

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Report attached: assistant_treasurers_report_april_2022.pdf

• Looked through and about half our 'members' were reliably paying their membership fees.
• At current membership levels, our income is approximately $850 lower than our expenses.
• Some suggestions are included on ways to improve our recurring income and financial hygiene
• Moving away from TidyHQ to a better alternative will help, as it makes things unnecessarily difficult.

• No expenses

New Memberships for approval

• FULL - Michelle Stacy, Daniel Mews, Aaron Kim

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

• Business as usual

Event Officer

• Nothing to report

Rehearsal Room Coordinators

• Business as usual

Quartermasters

• Business as usual

Membership Officers

• Business as usual

Membership Storage Officer

• Freeing up some lockers soon

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

• Lasers has been affected by the compressor outage, otherwise progressing as normal.

IT Subcommittee

• Incoming server migration/shutdown that should reduce power requirements.

Promotions Subcommittee

• Fletcher exploring potential silicon workshop

Sponsored Memberships Panel

• Needs more promotion
• Needs new members

Infrastructure Subcommittee

• See below for compressor issues.

News and discussions on events.

# Denotes run by non-members

Tech

• Arduino U - (Coordinators: Hugh, Doug) - Business as usual
• Open Source Hackers (Coordinators: Stephen Price#) - Didn't run

Games

• ARTIfrag (Coordinator: Iain) - Didn't run
• Boardgame Night (Coordinator: Phoebe) - Didn't run

Cosplay and Craft

• Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) -Business as usual

Music

• DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Not running due to COVID concerns of the host
• Mostly Modular Synth (Coordinators: Hugh, Jon) - Didn't run
• Noizemaschin!! (Coordinators: Stuart, Tim, Skot) - Online

General

• General Hacking Day (Coordinator: Committee) - Fairly active, with visitors but need more volunteers.
• Open Day (Coordinator: Fletcher) - Ran well, need more volunteers. Had a visit from several people belonging to the Perth Engineering meetup group.
• Wine & Design (Coordinator: Committee) - Only really running when another event is scheduled for the same night. (laser maintenance etc)
• Metal Monday (Coordinator: Ben) - Ran well. Good crossover with other groups in the space (electronics in particular)

Other (new and once off events)

• OTHER Events

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Action

Authorise the sale of the following items with a reserve determined by at least two committee members. Effort should be made to offer sale of items to members first.

• Triton tablesaw (including saw) - We have purchased a better alternative
• Very large vacuum pump - This pump is too large to be practical in our workshop
• Welding supplies not suitable for our welders - We have no use for these supplies
• Coffee machines stored in the office - We don't appear to have the volunteers interested in this endeavour
• 1x Mini mill - We have three of these mills and with the current loan to the space of the large turret mill they see no use
• Desktop CNC router - This tool is not in an operable state and we do not have the volunteers interested in this endeavour

Action Items

Our primary compressor has failed and minimum estimated repair costs to get it back to it's previous state of running poorly exceed $300 excluding professional and non-professional labour.

• A professional compressor is required to keep up with the airflow requirements of the workshop. In particular Big Red and our pneumatic tools. (~10CFM/~280L/m) minimum)
• Compressor technology has come a long way since our current compressor was manufactured. We can get comparable free air delivery without purchasing a 3 phase compressor.
• The current situation has demonstrated that we likely do not have the volunteer hours required to maintain an industrial second hand compressor
• A comparison of compressors from several Perth based distributors has been compiled here
• We are not in a financial position where we can ignore the benefit of fundraising a compressor.
• The Fendi F3050L is in stock, meets our airflow requirements and ranks highly in a $/L comparison

Motion

Authorise the fundraising and purchase of the Fendi F3050L or similar alternative

Action Items

## Asynchronous online-only motions

A committee member may raise a motion for consideration by the Management Committee outside of a convened meeting. 

* The technical manner in which the motion is raised and voted on is determined by the current elected Chairperson
  * Motions must be equally available to all committee members. (eg, a shared Slack channel)
  * Voting cannot be anonymous
* These motions will only pass if every member of the Management Committee either votes Aye or abstains
  * Abstaining from voting on a motion raised under this bylaw is an active process. Not responding to a raised motion is not considered abstaining.
  * A single Nay vote will be considered a veto and the motion may not be raised again for 72 hours unless done so at a convened meeting of the Management Committee
* If a meeting of the Management Committee is convened all outstanding motions raised under this by-law automatically fail
* Details regarding any motions raised under this bylaw must be noted in the next regularly scheduled meeting of the Management Committee

With the recent price hike for TidyHQ I believe we're getting ripped off on subscription costs and transaction fees.

Motion

Authorise Fletcher to explore bookkeeping/member management alternatives and enter into month-to-month agreements with potential suppliers. (At no cost to the association) The expectation is that a report on alternatives will be presented at a future committee meeting.

Action Items

Remember to set next meeting time before closing meeting!

• Next meeting: 2022.05.07 04:30 pm, 4 weeks

Minutes: Committee Meeting 2022.05.07

• LIST ACTIONS AND ACTIONEES