Previous meeting:Committee Meeting 2021.12.11

Next meeting: Committee Meeting 2022.02.26

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.

• Present: REMOVE NOT PRESENT - Iain, Beau, Fletcher, Vincent, Ben, JC, Phoebe
• Apologies: Spondy and Jason
• Absent: Jez
• Observing: NAMES
• Minute taker: NAME
• Chair: NAME

• Opened: 4.36
• Closed: CLOSE
• Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting PPPP.PP.PP

• DISCUSSION

ACTIONS

• CORRESPONDENCE

• See other business

• PROPERTY

Nothing to report

• CHAIRPERSON

Notice of a decrees in mask wearing, reminder to continue wearing masks. 150 new masks have be purchased to supply members with masks at all times while in the space.

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

Meeting with the bank has been set up to finish the bank transfer to grant access to more committee members.

• EXPENSES

Current Status

Membership as at 2020-xx-xx:

• X (+X / -X) Full Members (Monthly+Annual);
• X (+X / -X) Concession Memberships (Monthly+Annual);
• X (+X / -X) Band Memberships
• X (+X / -X) Associate Memberships

Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

• MEMBER_NAME

New Memberships for approval

• CONCESSION - Peter Roehrig
• FULL - Edward Shaw, Stewart Greenhill, John Parker

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

• Nothing to report

Event Officer

• Board Game night ran for the first time (2022.01.08)

Rehearsal Room Coordinators

• Nothing to report

Quartermasters

• Nothing to report

Membership Officers

• TidyHQ/Slack bridge is making onboarding new members easier

Membership Storage Officer

• Nothing to report

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

• Chiller water refreshed, potential algae growth issue with Middle Red
• Big Red power lower, investigating.- problem was fixed

IT Subcommittee

• Nothing to report

Promotions Subcommittee

• Table booked for Collector zone fair, not yet confirmed

Sponsored Memberships Panel

• Nothing to report

Infrastructure Subcommittee

• Nothing to report that isn't covered elsewhere

News and discussions on events.

# Denotes run by non-members

Tech

• ADUG - (Coordinators: Richard Harrington, Scott Hollows#) - didn't run
• Arduino U - (Coordinators: Hugh, Doug) - volunteer availability issues
• Open Source Hackers (Coordinators: Stephen Price#) - Didn't run

Games

• ARTIfrag (Coordinator: Iain) - Moved to online
• Chess Knight (Coordinator: Stuart) - Didn't run

Cosplay and Craft

• Cosplay (Coordinator: Scott) - Didin't run
• Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - Didn't run

Music

• DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Businesses as usual
• Mostly Modular Synth (Coordinators: Hugh, Jon) - Didn't happen
• Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) - Off site

General

• General Hacking Day (Coordinator: Committee) - Businesses as usual
• Open Day (Coordinator: Steve Hodges) -Businesses as usual
• Wine & Design (Coordinator: Committee) -Businesses as usual

Other (new and once off events)

• OTHER Events
• Board game night- Ran for the first time (2022.01.08)

—-

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Increased COVID-19 transmission rates and changing border restrictions have triggered more serious health mandates. This topic is intended to serve as a consolidated and structured place for this discussion to occur. I have split things up into a serious of sections and included a space to add for/against points for each section. If adding large amounts of text to a section please attach a PDF instead. The intention is that if a particular assertion is accepted by the committee then further discussion against that assertion elsewhere in the meeting can be determined as counterproductive.

Assertion: The Management Committee recognises the workshop as a public building.

== For == Iain, Beau, Fletcher, Vincent, Ben, JC, Phoebe

== Motion == Accepted

Assertion: The Management Committee acknowledges that the WA government can impose restrictions on workshop participation in the form of mask, vaccine and other mandates.

Assertion: The Management Committee acknowledges that we have a duty to our members to take reasonable steps to ensure a safe environment at the space.

* Object 4 of our Constitution: Foster a collaborative, inclusive, safe, and creative environment for artistic and technological projects;

Assertion: The Management Committee acknowledges that requiring attendees to wear masks when WA Health has determined there is an increased risk of transmission provides better protection for attendees.

Assertion: The Management Committee acknowledges that requiring attendees be vaccinated before entering the space provides better protection for attendees.

== For == Iain, Beau, Fletcher, Vincent, Ben, JC, Phoebe

Assertion: A reduced risk of transmission in the space provides better protection for attendees that are members of high risk groups (whether through comorbidities, living situations, or periodic close contact with the same)

== For == Iain, Beau, Fletcher, Vincent, Ben, JC, Phoebe

Assertion: Requiring proof of vaccination will remove the ability for people that are voluntarily unvaccinated to participate in the space.

== For == Iain, Beau, Fletcher, Vincent, Ben, JC, Phoebe

Assertion: Due to space constraints and machine placement it is not possible to practise effective social distancing in the machine room, electronics lab, design lab, and rehearsal room when at full utilisation.

== For == Iain, Beau, Fletcher, Vincent, Ben, JC, Phoebe

Action Items (if required)

The identity of the prospective member has been removed excluded from these minutes. The prospective member also failed to secure the workshop before these events began.

Recap of events:

* The loaned thicknesserce was reported as damaged by the owner. (Ben D) * Further investigation by Beau, Fletcher, Jason, and Joshua determined that the damage was caused by improper usage of the thicknesser. (Materials used, depth of cut, and force used while operating the machine) * Security camera footage attributed the above to the prospective member. * Discussions with Ben D indicate that the improper use directly contradicted the usage directions he provided. * Review of the security camera footage also indicated several unsafe working practices. These included excessive force when feeding material into the machine and a dangerous operator position. * The Infrastructure Subcommittee believes that the combination of the above has a moderate chance of leading to permanent disability. * The prospective member's key has been disabled until this meeting.

Possible actions range from re-education to rejection of the membership application, to banned from the space. (Motion text on the day reflecting which option the committee chooses)

Motion (if required) Reject the prospective members application to join The Perth Artifactory and limit their usage of the space to only when directly supervised by an experienced Artifactory volunteer.

Action Items (if required)

Adrian K has been asking if we can auspice an event for the Perth Space Club..

They're getting permission to launch a small high-altitude balloon from the Gingin Gravity discovery centre, They will also need to make an application to the Civil Aviation Authority, which requires them to have public liability for the event. This is difficult for them because they are not an incorporated association; therefore, they'd like to make us of ours as a once-off for this event.

Will need to check with our insurer that this can be done.

In regards to the event itself; it's open to Space Club Members (and Artifactory) and friends/family of them; public, but not advertised to uninvolved parties. Entry is not charged. Expecting ~ 20 people; 30 at the most.

Motion (if required)

Commit to hosting the event, pending: * Approval from the insurer * Review of the event plan by the Perth Artifactory

To take effect from xx/xx/2020 (if new bylaw allow time for example for the website/wiki/tidyHQ to be updated.)

Action Items (if required)

What/Inform/Issue

Motion (if required)

Motion Text

To take effect from xx/xx/2020 (if new bylaw allow time for example for the website/wiki/tidyHQ to be updated.)

Action Items (if required)

Remember to set next meeting time before closing meeting!

• Next meeting: 2022.02.26 4.45pm, N weeks

Minutes: Committee Meeting 2022.02.26

• LIST ACTIONS AND ACTIONEES