Committee Meeting 2021.10.23

Previous meeting:Committee Meeting 2021.09.18

Next meeting: Committee Meeting 2021.12.11

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.


  • Present: REMOVE NOT PRESENT - Beau, Fletcher, Vincent, Ben, Jez, Phoebe
  • Apologies: JC, Spondy, Ben
  • Absent: NAMES Iain, Jason
  • Observing: NAMES
  • Minute taker: Phoebe
  • Chair: Beau
  • Opened: 18.08
  • Closed: 19.02
  • Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting 2021.09.18

  • Corrected reaffirmed subcommittee - IT
Moved By Fletcher
Seconded By Vincent
Status Accepted



Offer to run an event in a library space, but unable to because of the inability to be mobile Fletcher will reach out for further information

  • INCIDENTS - note any that are reported and discuss if needed

Business as usual


Camera update carpark lights


Business as usual

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report. Treasurer change over still in progress

Current Status

Membership as at 2020-xx-xx:

  • X (+X / -X) Full Members (Monthly+Annual);
  • X (+X / -X) Concession Memberships (Monthly+Annual);
  • X (+X / -X) Band Memberships
  • X (+X / -X) Associate Memberships

Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):


New Memberships for approval

  • CONCESSION - Benjamin Cragie, Prasanna Suraweera, Adam Razak
  • FULL - Tarant Borlase, Richard Blackman

Accepted the following members - Benjamin Cragie, Prasanna Suraweera Deferred the following members - Adam Razak, Tarant Borlase, Richard Blackman

Moved By Beau
Seconded By Vincent
Status Accepted

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

Event Officer

  • Halloween Party coming up on the 30/10/2021
  • Organising group project - Giant Robot
  • Organising LAN - 20/11/2021

Rehearsal Room Coordinators

  • Nothing to report


  • Nothing to report

Membership Officers

  • Nothing to report

Membership Storage Officer

  • Nothing to report

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

  • automatic air on its way
  • Good turnout at Laser maintenance

IT Subcommittee

  • Leagues NVR is being deprecated

Promotions Subcommittee

Sponsored Memberships Panel


Infrastructure Subcommittee

  * Beau loaned Vestil HKC 55 Circler, 2 X Nikita Tracks, 
  * Ben dwyer Drum sander Carbatech, 15 thicknesser
  * Fletcher loaned Ryobi Impact driver
  * Adam donated Anycubic wash and cured 

News and discussions on events.

# Denotes run by non-members


  • ADUG - (Coordinators: Richard Harrington, Scott Hollows#) - Nothing to report
  • Arduino U - (Coordinators: Hugh, Doug) - Nothing to report
  • Open Source Hackers (Coordinators: Stephen Price#) - Nothing to report
  • Space Club (Coordinators: ) - Nothing to report


  • ARTIfrag (Coordinator: Iain) - Didn't run
  • Chess Knight (Coordinator: Stuart) - Didn't run

Cosplay and Craft

  • Cosplay (Coordinator: Scott) -Didn't run
  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - Needs blue tables clear to run event, was resolved, but be mindful


  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Miscommunication regarding lockup procedures
  • Mostly Modular Synth (Coordinators: Hugh, Jon) - Moved to the same night as Wine and Design, was successful
  • Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) - Nothing to report


  • General Hacking Day (Coordinator: Committee) - Nothing to report
  • Open Day (Coordinator: Steve Hodges) - Nothing to report
  • Wine & Design (Coordinator: Committee) -Nothing to report

Other (new and once off events)

  • OTHER Events

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Pentanet don't sponsor us any more and have left us on a rather expensive plan ($129/month) with a low download allowance (500GB). Swapping to Aussie BroadBand, lets us a cheaper bill ($84/month) and unlimited data.

To take effect from 23/10/2021

Moved By Beau
Seconded By Fletcher
Status Accepted/Rejected

Action Items: Find a VDSL2+ modem, call ABB to start the process.

Remember to set next meeting time before closing meeting!

  • Next meeting: 2021.12.11 16:30 am/pm, N weeks

Minutes: Committee Meeting 2021.12.11

^ Action Items^ Who | 

| Draft acceptance/deferred letter make/implement the thing. By xx/xx/2020 | Fletcher |

Add “referred by” member field Fletcher
Find a VDSL2+ modem, call ABB to start the process. Iain
Add Phoebe to events calendar Fletcher
  • committee/committee_meeting_2021.10.23.txt
  • Last modified: 2021/12/05 21:03
  • by phoebe