Previous meeting:Committee Meeting 2021.04.10

Next meeting: Committee Meeting 2021.05.26

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.

• Present: REMOVE NOT PRESENT - Iain, Fletcher, Vincent, Blake, Jason, Steve
• Apologies: Judith, Beau, Scott
• Absent: -
• Observing: Phoebe
• Minute taker: Vincent
• Chair: Iain

• Opened: 10:07 (PLANNED: 10:00 am)
• Closed: 10:47
• Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting 2020.04.10

• DISCUSSION

ACTIONS

• Member complaint

• INCIDENTS -

• PROPERTY

• CHAIRPERSON

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

* Insurance paid, $3,265.90 up from $2,876.55 * Synergy COVID credit has run out (as expected)

Balances as of 21/5/21:

—-

* Deferred to next meeting

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

• REPORT

Event Officer

• Warhammer night - planning

Rehearsal Room Coordinators

• Ticking along

Quartermasters

• REPORT

Membership Officers

• Nothing to report

Membership Storage Officer

• Ocasional batch checks, courtesy of Beau and Fletcher

—-

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

Partially sourced from our Trello maintenance and upgrade boards. (filtered URLs)

• The Big Red checklist needs to be reprinted, do we have the original file handy?
• Middle Red needs a bed level

• Automatic air control for Big Red is still in progress
• Automatic compressor drain is still in progress, some of the required hardware is in the space now

• Blake: Attendance low at laser maintenance. Will promote next one better. Thoughts on idea: have it as more of a monthly laser meetup. Learn about laser cutting, training in both cutting and maintenance. Help with CAD design? Presentation on a cool project of the month to give ppl inspiration? Just ideas.

IT Subcommittee

Partially sourced from our Trello maintenance and upgrade boards. (filtered URLs)

• The RIPE Atlas probe is offline, needs investigation (can now be actioned as a switch upgrade has taken place)
• The Swarf controller is currently without ethernet, needs investigation
• We've re-terminated some of the ethernet cables in the space that had lost their clips
• Some of the older cameras had the wrong time stamp, issue fixed

• Planning has begun for the camera monitor screens in the foyer and band room
• A periodic backup of PCs used to control tools has been suggested
• We're in a position to mass upgrade our VMs to 20.04
• We've started mapping out a network overhaul
• Security cameras are currently being upgraded (relevant card not listed on the board linked above)
• The core switch in the office was replaced (24 ports to 48 ports)
• A switch has been added near the stage to make some events easier
• We have a new version of Unifi Video running

Promotions Subcommittee

• Supanova is back on

Sponsored Memberships Panel

• REPORT

Infrastructure Subcommittee

Partially sourced from our Trello maintenance and upgrade boards. (filtered URLs) - not an exhaustive list, see Trello boards for details and pictures.

• One of the lights in the machine room (the fluro over the drill bits etc) is broken, investigating
• The emergency lights mounted near the stage aren't functional, investigating
• The women's toilet has a failing seal, replacement purchased
• The light above the back roller door isn't working and will require an electrician (been that way for years, just added to the new reporting system)
• The machine room door hinge has been repaired
• One of the lights in the Design Lab has been replaced

• Working with IT on a number of upgrades (cameras, network etc)
• Ethernet being run to the other side of the carpark, materials purchased
• An upgrade to the bandroom lighting is in progress, currently working out issues with the control boards
• The laser switch has been replaced with a larger switch above the machine room
• Automatic lighting has been added above the front and rear doors
• Some of the bathroom fittings have been replaced
• The mountings for a screen near the mill have been drilled
• The lighting in the machine room has been upgraded
• One of the courtyard benches has been resurfaced
• “Discard zones” have been marked (as discussed in slack a couple of months ago) - Stuff left on certain workbenches will be discarded before wednesday/saturday.
• Creality DLP printer on loan from Fletcher
• Anycubic Photon S on loan from Fletcher
• Anycubic Photon S internals on loan from Fletcher (placed into Artifactory shell)

—-

News and discussions on events.

# Denotes run by non-members

Tech

• ADUG - (Coordinators: Richard Harrington, Scott Hollows#) - No update provided
• Arduino U - (Coordinators: Hugh, Doug) -
  • Blake: Number of attendees is low. Can I have access to Facebook and Meetup and will try to promote more. Thinking about organising workshops as part of it - got a soldering one and ideas for led strip one. Limited free time however.
• Open Source Hackers (Coordinators: Stephen Price#) - No update provided

Games

• ARTIfrag (Coordinator: Iain) - Event ran, went well
• Chess Knight (Coordinator: Stuart) - Didn't run

Cosplay and Craft

• Cosplay (Coordinator: Scott) -
• Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - Ticking along
• PikPI Cosplay Workshops (Coordinators: Hayleye#) - Did not run

Music

• DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Went well
• Mostly Modular Synth (Coordinators: Hugh, Jon) -
• Noizemaschin!! (Coordinators: Stuart, Tim, Skot) - Event ran online due to COVID restrictions

General

• General Hacking Day (Coordinator: Committee) - Ticking along
• Open Day (Coordinator: Steve Hodges) - Went well, ran the day lockdown ended. Lots of happy people.
• Wine & Design (Coordinator: Committee) - Uptick in attendance
• Workshop Wednesday (Coordinator: Fletcher) - Ticking along, working more with Inclusion WA. More carers seem to be taking an interest.

Other (new and once off events)

• OTHER Events

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Corresponding Trello card: https://trello.com/c/19wjnRyo/3-org-structure

A new proposed org structure following from the one accepted at the last meeting

No motion required.

Corresponding Trello card: https://trello.com/c/C96mCviA/12-by-law-addition-email-accounts

The following people have the right to an artifactory.org.au email address unless otherwise motioned by the Management Committee:
  - Management committee members.
  - Members appointed to a named role by the management committee (Officers and sub-committee chairs).
  - Members who are required to speak on behalf of the association (as determined by the Secretary).

To take effect immediately

Corresponding Trello card: https://trello.com/c/2EQ7CedW/13-rebrand

https://space.artifactory.org.au/media/Artifactory_rebrand.pdf

Motion: Accept this as the new logo for the association.

Remember to set next meeting time before closing meeting!

• Next meeting: 2021.05.26 7:00 pm, 0.5 weeks

Minutes: Committee Meeting 2021.05.26

• LIST ACTIONS AND ACTIONEES