Committee Meeting 2021.05.22

Previous meeting:Committee Meeting 2021.04.10

Next meeting: Committee Meeting 2021.05.26

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.


  • Present: REMOVE NOT PRESENT - Iain, Fletcher, Vincent, Blake, Jason, Steve
  • Apologies: Judith, Beau, Scott
  • Absent: -
  • Observing: Phoebe
  • Minute taker: Vincent
  • Chair: Iain
  • Opened: 10:07 (PLANNED: 10:00 am)
  • Closed: 10:47
  • Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting 2020.04.10

Moved By MOVER
Seconded By SECONDER
Status Accepted/Rejected


  • Member complaint




The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

* Insurance paid, $3,265.90 up from $2,876.55 * Synergy COVID credit has run out (as expected)

Balances as of 21/5/21:

Account Amount
Operations $15,422.04
Sale Program $112.05
Donations $2,455.16


* Deferred to next meeting

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer


Event Officer

  • Warhammer night - planning

Rehearsal Room Coordinators

  • Ticking along



Membership Officers

  • Nothing to report

Membership Storage Officer

  • Ocasional batch checks, courtesy of Beau and Fletcher


Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

Partially sourced from our Trello maintenance and upgrade boards. (filtered URLs)

  • The Big Red checklist needs to be reprinted, do we have the original file handy?
  • Middle Red needs a bed level
  • Automatic air control for Big Red is still in progress
  • Automatic compressor drain is still in progress, some of the required hardware is in the space now
  • Blake: Attendance low at laser maintenance. Will promote next one better. Thoughts on idea: have it as more of a monthly laser meetup. Learn about laser cutting, training in both cutting and maintenance. Help with CAD design? Presentation on a cool project of the month to give ppl inspiration? Just ideas.

IT Subcommittee

Partially sourced from our Trello maintenance and upgrade boards. (filtered URLs)

  • The RIPE Atlas probe is offline, needs investigation (can now be actioned as a switch upgrade has taken place)
  • The Swarf controller is currently without ethernet, needs investigation
  • We've re-terminated some of the ethernet cables in the space that had lost their clips
  • Some of the older cameras had the wrong time stamp, issue fixed
  • Planning has begun for the camera monitor screens in the foyer and band room
  • A periodic backup of PCs used to control tools has been suggested
  • We're in a position to mass upgrade our VMs to 20.04
  • We've started mapping out a network overhaul
  • Security cameras are currently being upgraded (relevant card not listed on the board linked above)
  • The core switch in the office was replaced (24 ports to 48 ports)
  • A switch has been added near the stage to make some events easier
  • We have a new version of Unifi Video running

Promotions Subcommittee

  • Supanova is back on

Sponsored Memberships Panel


Infrastructure Subcommittee

Partially sourced from our Trello maintenance and upgrade boards. (filtered URLs) - not an exhaustive list, see Trello boards for details and pictures.

  • One of the lights in the machine room (the fluro over the drill bits etc) is broken, investigating
  • The emergency lights mounted near the stage aren't functional, investigating
  • The women's toilet has a failing seal, replacement purchased
  • The light above the back roller door isn't working and will require an electrician (been that way for years, just added to the new reporting system)
  • The machine room door hinge has been repaired
  • One of the lights in the Design Lab has been replaced
  • Working with IT on a number of upgrades (cameras, network etc)
  • Ethernet being run to the other side of the carpark, materials purchased
  • An upgrade to the bandroom lighting is in progress, currently working out issues with the control boards
  • The laser switch has been replaced with a larger switch above the machine room
  • Automatic lighting has been added above the front and rear doors
  • Some of the bathroom fittings have been replaced
  • The mountings for a screen near the mill have been drilled
  • The lighting in the machine room has been upgraded
  • One of the courtyard benches has been resurfaced
  • “Discard zones” have been marked (as discussed in slack a couple of months ago) - Stuff left on certain workbenches will be discarded before wednesday/saturday.
  • Creality DLP printer on loan from Fletcher
  • Anycubic Photon S on loan from Fletcher
  • Anycubic Photon S internals on loan from Fletcher (placed into Artifactory shell)


News and discussions on events.

# Denotes run by non-members


  • ADUG - (Coordinators: Richard Harrington, Scott Hollows#) - No update provided
  • Arduino U - (Coordinators: Hugh, Doug) -
    • Blake: Number of attendees is low. Can I have access to Facebook and Meetup and will try to promote more. Thinking about organising workshops as part of it - got a soldering one and ideas for led strip one. Limited free time however.
  • Open Source Hackers (Coordinators: Stephen Price#) - No update provided


  • ARTIfrag (Coordinator: Iain) - Event ran, went well
  • Chess Knight (Coordinator: Stuart) - Didn't run

Cosplay and Craft

  • Cosplay (Coordinator: Scott) -
  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - Ticking along
  • PikPI Cosplay Workshops (Coordinators: Hayleye#) - Did not run


  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Went well
  • Mostly Modular Synth (Coordinators: Hugh, Jon) -
  • Noizemaschin!! (Coordinators: Stuart, Tim, Skot) - Event ran online due to COVID restrictions


  • General Hacking Day (Coordinator: Committee) - Ticking along
  • Open Day (Coordinator: Steve Hodges) - Went well, ran the day lockdown ended. Lots of happy people.
  • Wine & Design (Coordinator: Committee) - Uptick in attendance
  • Workshop Wednesday (Coordinator: Fletcher) - Ticking along, working more with Inclusion WA. More carers seem to be taking an interest.

Other (new and once off events)

  • OTHER Events

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Corresponding Trello card:

A new proposed org structure following from the one accepted at the last meeting

No motion required.

Corresponding Trello card:

The following people have the right to an email address unless otherwise motioned by the Management Committee:
  - Management committee members.
  - Members appointed to a named role by the management committee (Officers and sub-committee chairs).
  - Members who are required to speak on behalf of the association (as determined by the Secretary).

To take effect immediately

Moved By Fletcher
Seconded By Steve
Status Accepted

Corresponding Trello card:

Motion: Accept this as the new logo for the association.

Moved By Blake
Seconded By Steve
Status Accepted

Remember to set next meeting time before closing meeting!

  • Next meeting: 2021.05.26 7:00 pm, 0.5 weeks

Minutes: Committee Meeting 2021.05.26

  • committee/committee_meeting_2021.05.22.txt
  • Last modified: 2021/05/24 13:04
  • by vincent