Previous: Committee Meeting 2020.12.05

Next: Committee Meeting 2021.02.15

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.

• Present: Iain, Beau, Fletcher, Vincent, Blake, Jason, Steve (remotely).
• Apologies: Scott
• Absent: Lisa, Judith
• Observing: NAMES
• Minute taker: NAME
• Chair: NAME

• Opened: 10:08 am (PLANNED: 10:00 am)
• Closed: 10:47 am
• Next meeting: See end of minutes

Previous meeting's minutes: Committee Meeting 2020.12.05

• DISCUSSION

ACTIONS

• Tidyhq grandfathering still ongoing
• Member storage audit: no action since last meeting, some assistance may be good.
• Website replacement: still progressing. Mockups ar eready.

• Possible grant program - details on Slack later

• INCIDENTS - note any that are reported and discuss if needed
  • Matthew Cass - Unsafe useage of drill press.

• PROPERTY

• CHAIRPERSON

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

• None

New Memberships for approval

• CONCESSION - Opie Robinson, Michael Stoney, Oliver Pettingill
• FULL - Kale Crosbie, Jeremiah Finch, Craig Wale, Jack Buckley

Reject the following membership

Matthew Cass.

• Refer to tidyhq for details.

Bar Matthew Cass from the space

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

• REPORT

Event Officer

• We do not have an event officer and we need one - FLetcher

Rehearsal Room Coordinators

• Band wants to join and pay for extra rehearsals. Fletcher suggests leaving extra price up to coordinator.

Quartermasters

• REPORT

Membership Officers

• REPORT

Membership Storage Officer

• REPORT

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

• Big Red's tube may be dying, $2k+ potential expense in the next few months.

IT Subcommittee

• Website draft up.

Promotions Subcommittee

• -

Sponsored Memberships Panel

• Few submissions. Going as normal.

Infrastructure Subcommittee

• Design lab ceiling leaked from aircon, tub repositioned.
• Bought a toolbox. Going to put the small tools in the toolbox, leaving the tool wall for saws and things.

News and discussions on events.

# Denotes run by non-members

Tech

• ADUG - (Coordinators: Richard Harrington, Scott Hollows#) -
• Arduino U - (Coordinators: Hugh, Doug) - Very low attendance at the moment.
• Open Source Hackers (Coordinators: Stephen Price#) -

Games

• ARTIfrag (Coordinator: Iain) -
• Chess Knight (Coordinator: Stuart) -

Cosplay and Craft

• Cosplay (Coordinator: Scott) -
• Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) -

Music

• DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Did run.
• Mostly Modular Synth (Coordinators: Hugh, Jon) - Didn't run.
• Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) -

General

• General Hacking Day (Coordinator: Committee) -
• Open Day (Coordinator: Steve Hodges) - Getting quite a lot of people coming down for tours.
• Wine & Design (Coordinator: Committee) - Paused for christmas period.
• Workshop Wednesday (Coordinator: Fletcher) -

Other (new and once off events)

• OTHER Events

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Regarding reimbursement for Model Rocket kits. See Lisa's posts on Slack for more detail.

These meeting's minutes may also be relevant (hyperlink goes to section on rockets).

2020.07.25

2019.07.27

Treasurers comment

• She is entitled to the reimbursement; currently busy trying to check if it has already been sent (and missed) or not, before it gets done.
• No action required.

We're at a membership size where a lot of people don't know each other anymore. While it would be “ideal” to require photos from all members that has a variety of privacy implications that aren't worth approaching right now. A much more reasonable requirement is for us to retain ID photos for members who hold keys.

Motion

Add the following bullet point to the RFID Keys for Members By-Law:

• Members requesting keys after 10/01/2021 must submit a head/shoulders photo suitable for identification purposes. The Secretary or Treasurer may rule that a provided picture does not meet these requirements at their discretion.

As per the last meeting a by-law governing minors in the spac has been drafted.

Motion

Adopt the following by-law as written

While persons under the age of 18 can attend the space there are certain restrictions in place to protect everyone involved.

It is the responsibility of the guardian to ensure that the supervised child is:

* following all appropriate safety requirements
* not endangered by the tool use of members and attendees.
* not interfering with members and attendees

Please note: regardless of any alcohol supply laws guardians can not provide alcohol to minors on Artifactory property.

=== Persons under the age of 13 ===

Must be actively supervised in the following areas:

* Rehearsal Room
* Electronics Lab
* Machining Bay
* Welding Bay
* Project Area - Active use
* Machine Room
* Laser Area
* Rear Courtyard - Active use

Can be left in the following areas provided that the supervising guardian can see the child:

* Social Area
* Design Lab
* Project Area - Passive use
* Rear Courtyard - Passive use
* Kitchen

=== Persons over the age of 12 but under 18 ===

Must be actively supervised in the following areas:

* Machining Bay
* Welding Bay
* Machine Room

Can be left in the following areas provided that the supervising guardian can see the teen:

* Laser Area
* Electronics Lab
* Rehearsal Room
* Social Area
* Design Lab
* Project Area - Passive use
* Project Area - Active use
* Rear Courtyard - Passive use
* Rear Courtyard - Active use
* Kitchen

=== Definitions ===

* Active use: Power tools, spray paint, hot works, or other dangerous activities are occuring. Members or attendees using either the courtyard or project area may change the status of the area to Active Use at their discretion to reflect any issues that may be caused by an unsupervised minor in that area. (Painting minatures, wet paint etc)
* Passive use: Where none of the above apply
* Actively supervised: The guardian must be physically present in the area and able to intervene to enforce their responsibilities as guardian

• Should probably put up a sign.
  • People who bring their kids along will ask anyway, but good to have

Action Items (if required)

Remember to set next meeting time before closing meeting!

Precise date will be set later by the chairman: Will be set very soon.

Minutes of next meeting: [[Committee Meeting 2021.02.15]

• LIST ACTIONS AND ACTIONEES