Committee Meeting 2020.07.25

Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.


  • Present: Iain, Fletcher, Vincent, Hugh, Lauren
  • Apologies: Fletcher, Stuart, Melanie
  • Absent: Scott, Steve
  • Observing: Lisa McCarthy, Michael O'Connor, Beau Daley, Nigel Tinson
  • Minute taker: Vincent
  • Chair: Iain
  • Opened: 3:20 (PLANNED: 3.00pm)
  • Closed: 3:50
  • Next meeting: See end of minutes

Resolve to deal with the 'Casual Vacancy' item first

Jean-michel has triggered article 12.5 of our constitution and his membership has been automatically terminated

This leaves a casual vacancy on the committee that we have the option of filling.


Appoint Lisa MCarthy to the management committee.

Moved By Fletcher
Seconded By Iain
Status Accepted
Action Items Who
Update wiki (list of committee members) Vincent Dalstra
Add appointee to user groups (tidyHQ, Slack, wiki) Vincent Dalstra
Assign key Vincent Dalstra

Small error in the attendance for the meeting before last (2020.05.23) Committee Meeting 2020.05.23

Jean-michel, who was still technically a member of the management committee at that time, was not noted in the attendance (neither as “Present”, “Apologies”, nor “Absent”). Given the circumstances, this should corrected.

Note that this change will be recorded for posterity, both in this meetings minutes, and also in the version control for that meeting's minutes page.


Correct the minutes of the committee meeting for 2020.05.23, by adding “Jean-Michel” to the list of absent members.

Moved By Fletcher
Seconded By Iain
Status Accepted

Accept the minutes of the previous meeting

Moved By Fletcher
Seconded By Iain
Status Accepted


  • Blacksmith interested in running a workshop. Nothing concrete yet

  • Nothing to report.

  • Mailbox still gone.
  • Z-lab ceiling repaired to a safe state. Still should not walk up there.

  • Nothing to report.

Not as strong as Pre-covid, but stable. Bar is well stocked again.

Also delegating to Iain and Vincent the ability to process Reimbursements

  • Model Rockets - $150
Moved By Iain
Seconded By Fletcher
Status Accepted

Current Status

Membership as at 2020-xx-xx:

  • X (+X / -X) Full Members (Monthly+Annual);
  • X (+X / -X) Concession Memberships (Monthly+Annual);
  • X (+X / -X) Band Memberships
  • X (+X / -X) Associate Memberships

Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):


New Memberships for approval

  • CONCESSION - Sandra, Peter Lane
  • FULL - Marius Basanovic, Adrian Gil,

Approve the membership of all four new members above EXCEPT Marius, which we will defer to the next meeting.

Moved By Vincent
Seconded By Hugh
Status Accepted

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

  • -

Event Officer

  • -

Rehearsal Room Coordinators

  • -


  • Vincent: New freezer meals.

Membership Officers

  • -

Membership Storage Officer

  • -

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

  • Been working through some problems.

IT Subcommittee

  • Nothing to report

Promotions Subcommittee

  • Made rockets

Sponsored Memberships Panel


Infrastructure Subcommittee

  • Hole in z-lab ceiling repaired.
  • 3D-printing - need more resin
  • Bandsaw
    • Seem to going through a blade every month. Should get cheaper supplies.
    • It seems like one of the bearings on it is bad as well.

News and discussions on events.

# Denotes run by non-members


  • ADUG - (Coordinators: Richard Harrington, Scott Hollows#) -
    • It happened. They ordered pizza.
  • Arduino U - (Coordinators: Hugh, Doug) -
  • Open Source Hackers (Coordinators: Stephen Price#) -


  • ARTIfrag (Coordinator: Iain) -
    • “Terrible”. No one went.
  • Chess Knight (Coordinator: Stuart) -

Cosplay and Craft

  • Cosplay (Coordinator: Scott) -
  • Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) -
  • PikPI Cosplay Workshops (Coordinators: Hayleye#) -


  • DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) -
  • Mostly Modular Synth (Coordinators: Hugh, Jon) -
  • Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) -
    • Back to normal it seems. Livestream is also useful.
  • Fringe signups are open. We may be able to register as a venue (even if we are a bit far away…)
    • Note that our liquor licence is valid only for events relating to the space. Something to think about.
  • Possible plans with podcasting etc.


  • General Hacking Day (Coordinator: Committee) -
    • Have been going pretty well. For some reason, everyone turned up at the same time today, rather than spread out over time.
  • Open Day (Coordinator: Steve Hodges) -
  • Wine & Design (Coordinator: Committee) -
    • Didn't drink any wine. We need better wine!
  • Workshop Wednesday (Coordinator: Fletcher) -
    • A little less busy than usual.
    • Note that these sorts of events are very good at turning visitors into members, so large turnout is not a requirement.

Other (new and once off events)

* CAD room redo is going well.

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

Casual Vacancy item was dealt with at the start.

Remember to set next meeting time before closing meeting!

  • Next meeting: 22 / 08 / 2020, 4 weeks
    • Start at 3pm.
Action Items Who
Update wiki (list of committee members) Vincent Dalstra
Add appointee to user groups (tidyHQ, Slack, wiki) Vincent Dalstra
Assign key Vincent Dalstra
  • committee/committee_meeting_2020.07.25.txt
  • Last modified: 2020/08/05 15:33
  • by vincent