Table of Contents on right side of page forms the agenda of this meeting. Agenda must be set 48 hours before start of committee meeting.

• Present: Iain, Stuart, Fletcher, Lauren, Mel, Vincent, Jean-Michel
• Apologies: Steve
• Absent: Scott, Hugh
• Observing: Beau
• Minute taker: Jean-Michel
• Chair: Iain

• Opened: 4:13pm
• Closed: CLOSE
• Next meeting: See end of minutes

• motion to defer

ACTIONS

• Set up band membership notifications (Fletcher) not yet
• Update the Artifactory Expenses By-Law
  • Update Wiki (Fletcher) passed onto Vincent
• Membership Class Modification: Resident Artist (passed onto Vincent)
  • Update website (Fletcher)
  • Update wiki (Fletcher)
  • Inform membership via Slack/Email (Fletcher)
  • Inform NM community
• New policies in response to COVID-19
  • Implement Covid19 emergency measures (Fletcher, Steve and various members) -Ongoing

• CORRESPONDENCE
  • Facemask assembly at Artifactory?
    • Utilising the space to produce
    • We may get uv equipment donated
    • Fletcher to continue discussions

• INCIDENTS - note any that are reported and discuss if needed

• PROPERTY
  • Landlord insurance company inspected the space.

—-

• Nothing to report

• We look to be eligible for the State Govt $2500 credit for electricity to be credit 1st of May. WA Govt Statement

• Looking for someone to followup with Lotterywest. Iain and Steve? *action

The Treasurer's Disclaimer: The numbers below have been calculated in a quick way and have not undergone robust checking as for an Annual Report.

Notes to the below.

• Insurance was paid in March 2020 for the coming year. Budgeting for it was adequate.
• Space Cash (other Income) would have been $1100 less if payment wasn't received by ADUG for all their 2020 meetings.

• EXPENSES

Current Status

Membership as at 2020-xx-xx:

• X (+X / -X) Full Members (Monthly+Annual);
• X (+X / -X) Concession Memberships (Monthly+Annual);
• X (+X / -X) Band Memberships
• X (+1 / -1) Associate Memberships

Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

• MEMBER_NAME

New Memberships for approval

• CONCESSION - NAMES
• FULL - NAMES
• BAND - NAMES
• ASSOCIATE MEMBERSHIP - Stuart Orchard (resident artist)
  • Educational purposes as working towards honours at university.

Reports to be emailed in for review of committee when officer does not attend meeting.

IT Officer

• REPORT

Event Officer

• REPORT

Rehearsal Room Coordinators

• Down to two memberships with one active band using the facility.
  • Two bands will likely return once Covid19 restrictions are lifted.
• Band member James has 3 requests.
  • Bandmate wants to use bandroom during the day (weekdays to give lessons to students).
    • Standard member fee is currently $20 per session
  • James band to use bandroom twice a week regularly
    • .Proposed temporary $150 per month fee
    • Band supports this idea

Quartermasters

• REPORT

Membership Officers

• REPORT

Membership Storage Officer

• REPORT

Updates from subcommittees - discussions or requests for action.

Laser Subcommittee

• basic maintenance

IT Subcommittee

• REPORT

Promotions Subcommittee

• Hahaha (mel)

Sponsored Memberships Panel

• Replacement (

Infrastructure Subcommittee

• Maintenance mode

News and discussions on events.

# Denotes run by non-members

Tech

• ADUG - (Coordinators: Richard Harrington, Scott Hollows#) - Cancelled
• Arduino U - (Coordinators: Hugh, Doug) - Moved to online
  • going okay, better scheduling.
• Open Source Hackers (Coordinators: Stephen Price#) - Cancelled

Games

• ARTIfrag (Coordinator: Iain) - Cancelled
• Chess Knight (Coordinator: Stuart) - Cancelled

Cosplay and Craft

• Cosplay (Coordinator: Scott) - Cancelled
• Leathercraft Workshops (Coordinator: Andrew L aka Western Leathercraft) - Cancelled
• PikPI Cosplay Workshops (Coordinators: Hayleye#) - Cancelled

Music

• DIY Synth (Coordinator: Nathan Thompson, Andrew nonlinearcircuits#) - Cancelled
• Mostly Modular Synth (Coordinators: Hugh, Jon) - Cancelled
• Noizemaschin!! (Coordinators: Stuart, Tim, Jean-Michel, Skot) -
  • Live streaming NM!! had peak viewing at 41 people with an active live chat (unfortunately chat was deleted when stream upload was trimmed)
  • Thanks to Alwyn Nixon-Lloyd for organising artists and coordinating the stream.
    • Alwyn developed a document to help other NM curators to organise online NM!!s
      • https://docs.google.com/document/d/1NLW0MyagQSq1p3IKrMG6bt1eDODwGWiLhJ2H0lkLL88/edit
  • Easiest and most on time NM!! ever!

General

• General Hacking Day (Coordinator: Committee) - Cancelled
• Open Day (Coordinator: Steve Hodges) - Cancelled
• Wine & Design (Coordinator: Committee) - Moved to online.
• Workshop Wednesday (Coordinator: Fletcher) - Cancelled

Other (new and once off events)

• OTHER Events

Other business (items not covered by regular meeting sections) may be added to this section up to 48 hours before start of committee meeting.

J-M moving to ze country ~03/05/2020. Thus need new secretary.

Motion (if required)

Vincent to replace JM as secretary

To take effect from 26/05/2020

Action Items

4:47pm Remember to set next meeting time before closing meeting!

• Next meeting: 23rd May, 4:00pm

• Appoint a new Sponsored member panel member
• Followup with Lotterywest re: grant/funding

(passed onto Vincent) * Set up band membership notifications (Fletcher) not yet

• Update the Artifactory Expenses By-Law
  • Update Wiki (Fletcher) passed onto Vincent. (Done)
• Membership Class Modification: Resident Artist (passed onto Vincent)
  • Update website (Fletcher)
  • Update wiki (Fletcher) passed onto Vincent. (Done)
  • Inform membership via Slack/Email (Fletcher)
  • Inform NM community