committee:committee_meeting_2018.09.01

Committee Meeting 2018.09.01

Agenda

  1. Usual business
    1. Acceptance of last meeting's minutes
    2. Correspondence
    3. Property Report
    4. Chairman's report
    5. Treasurer's report
    6. Other officer's/Event Coordinators reports
    7. Subcommittee reports
  2. Review of Action Items
  3. Expenses For Approval
  4. Other business

Minutes

Members Present

  • Present: Lemming, Stuart, Hugh, James, Mel, Jason, Steve, Scott, Magnus, Jason, Blake, Fletcher
  • Apologies: Tanner, Tim, JM
  • Absent: Nil
  • Minute taker: Blake
  • Chair: Lemming

Meeting Times

  • Opened: 15:05
  • Closed: 16:05
  • Next meeting: AGM

Minutes of Previous Meeting

  • 2018-08-04
  • 2018-08-19 (constitution review)
  • 2018-08-21 (constitution review)
Status Accepted
Moved By Hugh
Seconded By Stuart

Correspondence

  • See chairmans report

Property Report

  • Leak in roof
    • Lemming to raise with Dom
  • Toilet men's
    • Button getting stuck down still (top was replaced)
    • Mel - get dale to fix

Officer Reports

Chairperson's Report

  • UWA Lab Opening
    • Spread the word
    • Possibility of working with Artifactory
    • Might get sandblaster from them
  • City of canning - event
    • Show and stall
    • Ideas needed for event
  • MP Visit (earlier today)
    • Lemming showed him and partner through artifactory ~1 hr. Mel too.
    • Interested in artifactory and what we do
    • Possibility of venue in east perth power station
  • School wanting laser cutter - connection to laser cutter
  • “Solder” flux lab in city - possibility of cooperation?
  • Query on Rocket club people

Treasurer's Report

  • Skip Discussions - stayed with Instant Waste - costs predicted to be at least 1/3 cheaper going forward
  • Extra Variable Outgoings Lease Costs came in at +$600 for 2017-2018. Prime Property states no change in monthly Lease+variable outgoings
  • To comply with proposed new constitution - no expenses will be reimbursed in cash - only via bank transfer
31/08/2018 31/07/2018
NAB Balance $5677.55 $10441.94
NAB Donation Account $118.81 $255
Pending Transfer from TidyHQ/EFTPOS $660.31 $388.07
Guthire St Bond $6000 $6000
Balance $12456.67 $17085.01 July Balance Prior to $4224 lease payment
Quarantined Funds 31/08/2018 31/07/2018
Estimated RFID Key Bond Value $9635 $9265
For Insurance 19/20 $1130 $904 +226 for each month due annually 31/3. ($2716 in 2018)
DESIRED BALANCE $10765 $10169
REVENUE (Excludes Bond) Last month 12 month average
Membership Income $3,835 $3,420
SpaceCash (tool usage fees/events/casual/fundraising fridge) $1,836 $1,644
Fund Raising $300 $161
Donations $275 $44
TOTAL INCOME $6,246 $5,270
EXPENSES August 12 month average
Lease Paid for next month $4,839 $4,275
Electricity $627 $299
Insurance (12mnth avg $2716/12) $0 $226
Waste/Internet/BOC Gases $225 $210
Merchant Fees $42 $42
Stripe/TidyHQ Fees $128 $115
Event Expenses $60
Fundraising Expenses (Inc Fundraising Fridge) $290 $370
Total (Prior to Equipment/Infrastructure Exp.) $5,861 $5,266
+/- Prior to Equipment/Infrastructure Expenses $385 $4
Last Month 12 month average
Equipment/Infrastructure Expenses (Below) $849 $157
+/- Prior to Equipment/Infrastructure Expenses -$464 $142

Approved Expenses - Sign Lights, Audio Equip, Laser Bed, benches for z-lab, ceiling hole repair

Membership Report

Current Status

Membership as at 2018-08-31:

  • 35 (-2) Full Members (Monthly+Annual)
  • 24 (+1) Concession Memberships (Monthly+Annual)
  • 2 (+1) Band Memberships
  • 2 (0) The Residency (Associate Membership)
  • More members are Needed - Treasurers opinion
Cancelled Non-Payment

Memberships to be cancelled for Non-Payment (+90 days due):

  • Michael Newman
  • Simon Haynes

What is to be done about outstanding dues for the above? Wipe debt

New memberships and Associate Memberships for approval
  • CONCESSION - Rodrigo Kendrick
  • FULL - Troy Green, Peter Hillier, Oscar White, Gracie Smith, Krishan Shah
  • BAND - Martin Gonzalez (Triangle Fight)
  • RESIDENT ARTIST (Associate Memberships)- Gabbi Fusco
Status Accepted
Moved By Stuart
Seconded By Hugh

Bandroom Report

  • New Band - Triangle Fight

Other Officer's Reports

Promotions Officer Report

  • No news

Fundraising

  • Magnus to get instagram login - Mel

Event Coordinators Report

  • NoizeM - (Coordinators Stuart, Tim, Jean-Michel, Justin B, Skot)
    • Quiet but good
  • Arduino U - (Coordinators Hugh, Doug)
    • Good one
    • Micropython crowd comes
  • DIY Synth - (Coordinator Lemming)
    • Big one and busy
    • Popular module
    • Mostly modular didn't run this time
  • Open Day - (Coordinator Steve, Lemming)
    • Today was good and busy
    • Freakin awesome
  • ADUG - (Coordinator Richard Harrington, Stuart)
    • Going fine
    • ~10 people
  • Cosplay - (Coordinator James, Lemming)
    • Quiet for this one
    • 7th October for next
  • Other Events

Sub-Committee Reports

  • Laser Subcommittee
    • Maintenance on Monday
    • Relevelled beds of both of cutters
    • Did better job of securing tensioners
    • Kellog - z drive - steve garren
  • IT Subcommittee
    • Fletcher helping with new wiki - mediawiki
    • New internet connection from Pentanet incoming
    • New camera available - where to put it?
      • front room

Actions from Last Meeting

  • New Constitution Proposed - COMPLETED
  • AGM - Announced
  • Annual report - COMPLETED
  • Wiki - archiving old items (started)
  • RFID Key Rules for non-members who run workshops COMPLETED
  • Website updating
    • Donation links to be done COMPLETED
    • Resident artist application to be added COMPLETED
  • Get rid of $20 for full day rate ($10 for any part of a day) WEBSITE WIKI UPDATED
  • Make emphasis laser cutter payments to be eftpos/bank rather than cash To be done

Other Business

Expenses for Approval

  • Refund to Stuart for keys to band room ~$44.48
    • voted all in favour
  • Extension cords $50 - mix of 3 and 5 meter
    • voted all in favour
  • committee/committee_meeting_2018.09.01.txt
  • Last modified: 2020/03/12 12:49
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