Committee Meeting 2018-08-21
Agenda
- Review new constitution (as required by regulations up date) Part II
Minutes
Members Present
- Present: James, Mel, JM, Steve, Hugh, Lemming, Stuart, Blake
- Observing: Fletcher, Nick, Dave Cake
- Apologies: Tanner, Tim
- Absent: None
- Minute taker: Blake
- Chair: Lemming
Meeting Times
- Opened: 18:24
- Closed: 20:34
- Next meeting (for constitution discussion): 2018-09-01 3pm
Constitution Review
- Carry on from 19/08/18
- Discuss temporary suspension - insert at rule 15
- Reviewed and people happy with
- 45 - quorum for committee meeting - already done
- 46 voting committee meetings - ok
- 47 minutes
- reduce time to prepare minutes to 7 days
- reworked how minutes are signed/accepted to our normal process
- 48 subcommittee - ok
- 49 subcommittee delegation - ok
- Queries on what secretary can delegate
- 50 AGM - ok
- Query on membership review - so people can talk about it (have a say)
- 51 SGM -
- Questions on number of people required to call SGM
- 52 Notice of General Meeting
- 53
- 54
- 55 Chairperson general meeting - add rules to allow extra 60 minutes at vote of members, also cover case of membership shrinking below 10 people (10%)
- 56 Adjournment - ok
- 57 voting at general meeting
- Band membership should be made an associate membership to remove confusion on voting rights at AGMs
- 59
- query on how chair is elected - generalise to committee
- 60 minutes general meeting
- proxy form nominations to be given to secretary for consistency with earlier section
- change to record and in 7 days
- 61
- 62
- discussion around treasurer and cash in fridge
- decide to keep model rules as they are so all cash in must be deposited in bank account
- reimbursements to be done by bank transfers out of artifactory bank account only
- 63 financial statemnets - ok
- 64 by-laws
- remove restriction for associate memberships
- 65
- removes common seal
- 66 - ok
- 67 -
- 69 inspection of records
- We note that member details may simply be an email address (http://www8.austlii.edu.au/cgi-bin/viewdoc/au/legis/wa/consol_act/aia2015307/s58.html)
- Members must give reason for any request for records
- 71 distribution of property - ok
- 72 - ok
- Got to the end. Yay!