Committee Meeting 2018.08.04

1. Usual business
   1. Acceptance of last meeting's minutes
   2. Correspondence
   3. Property Report
   4. Chairman's report
   5. Treasurer's report
   6. Other officer's/Event Coordinators reports
   7. Subcommittee reports
2. Review of Action Items
3. Expenses For Approval
4. Other business
   1. Old Wiki Items Achieving(SM)
   2. RFID Key Rules for non-members who run workshops(SM)
   3. Website Updating(SM)
   4. Committee Rulings Section needs to be added to Wiki(SM)

• Present: Lemming, Mel, Jason, Steve, Hugh, Stuart, Blake, James
• Apologies: Tanner, Tim, JM
• Absent: None
• Minute taker: Blake
• Chair: Lemming

• Opened: 15:15
• Closed: 16:35
• Next meeting: 2018-09-01 3pm

• (SM) UWA lab opening at UWA - invitation for someone to attend preferable committee - August 8th @ 5.30pm.
  • Jason and Lemming will try and go
• (SM) Rival skip company thinks they can do us deal ~2/3 price on call
  • Stuart thinks they will be cheaper, could save $500/year
  • Consider asking to price match
• (LEM) City Canning
  • Events team, 8th dec 2018, all day event
  • Workshops for event
  • LED throwies, badges (SMD)
  • Stuart - multiple groups could go from artifactory
  • JM - $15 per head is a usual rate
  • Wifi tank as workshop
  • Catapaults - build them
  • Need to determine who pays and how much
• (LEM) Wedding Invites making * 100
  • Will contact that they can do
• (LEM) Embroidery Artist - wanting to possible run workshop
  • Waiting on details

• Don was in today, things are going ok
• Front sign
  • Mostly built
  • Needs better lighting
  • Authorisation for $50 was approved in previous meeting (none claimed yet)

• MP visit to artifactory sat 1st sept (open day)
  • Show our space and what we do here
  • From 11am

• Change to how fridge expenses are reported
• Since last meeting $500 cash donated
• In aug variable component of lease gets tallied up so potential extra expense then
• Bunnings gave us $50 towards tools

Membership as at 2018-08-03:

• 37 (-3) Full Members (Monthly+Annual)
• 23 (+1) Concession Memberships (Monthly+Annual)
• 1 (0) Band Memberships
• 2 (0) The Residency
• More members are Needed - Treasurers opinion

Memberships to be cancelled for Non-Payment (+90 days due): None

• CONCESSION - Jim Kiwi, Fletcher Boyd
• FULL - Nathan Thompson
• BAND - NONE

• Tanner (email)
  • One band looking to start on September 3rd.
  • Another two who are interested but not sure when they will jump on board. I’ll be meeting with them sometime this month to give them a tour.

• None

• Noisemachin (stuart)
  • Shirts ordered for silent auction at next Noisemachin
  • Raise a bit of money
• Stuart - ideas off hacker space websites
  • Easier donation portal off website

• NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
  • JM
    • More expenses than the $150
    • Spent $260 on new equipment
    • Request extra $110 for equipment Propose: Proposed, Second: JM, Voted: Approved.
  • Thanks to Stuart for cleanup to artifactory last weekend
• Arduino U - (Coordinators Hugh, Doug)
  • Micropython for next meetup - Phil
  • LED signs with micropython
• DIY Synth - (Coordinator Lemming)
  • Revenue $300
  • Went well
• Open Day - (Coordinator Steve, Lemming)
  • Open day today went well. Some new members today!
• ADUG - (Coordinator Richard Harrington, Stuart)
  • Stelark attended last one. Going well
• Cosplay - (Coordinator James, Lemming)
  • Cosplay sunday afternoon event
  • Very popular
  • Questions
    • Have it earlier in day?
    • People in retail working saturdays?
  • James - Saturday 3pm to 10pm (weekend after open day)
  • James to schedule it in on Facebook and calendar - sat 18 aug
• Other Events

• Laser Subcommittee
  • Little red maintenance
    • Problems with z probe
    • Bed relevelled
    • Non contact z-probe questions
  • Big Red ok. People like new bed
  • Kellogg
    • New computer ready to go (adrian)
    • z axis work on going
  • Electrical extinguisher potentially available as donation from Mel's work
• IT Subcommittee
  • No news

• Need receipts from Mel supernova
• Need receipts from Blake for laser bed
• Need receipts from Skot

• Studio bench top $150
  • Motion - Stuart
  • Second - Steve
  • Approved

• Consitiution discussion
  • Sunday 19th 4pm at Artifactory
• AGM
  • Blake to email out for interest for committee next year
• Annual report
  • Photos of rockets - contact at the school back soon
  • Other photos?
• Wiki - archiving old items
  • Stuart - Putting links at bottom of wiki page
• RFID Key Rules for non-members who run workshops
  • (SM) Previous Rules were Sept 2017. Rules are unclear.
  • Keys only to be used for workshop (not general admittance) unless they are member
  • Stuart to create rules section on Committee Rules (to add this rule)
• Website updating
  • Stuart fixed up website calendar
  • Donation links to be done
  • Resident artist application to be added
• Make emphasis laser cutter payments to be eftpos/bank rather than cash
• Half day vs full day
  • Get rid of $20 for full day ($10 for any part of a day)
  • Raise - Lemming
  • Second - Steve
  • Approved