Committee Meeting 2018-05-05

1. Usual business
   1. Acceptance of last meeting's minutes
   2. Correspondence
   3. Property
   4. Chairman's report
   5. Treasurer's report
   6. Other officer's/Event Coordinators reports
   7. Subcommittee reports
   8. Area Host reports
   9. Cornwall House
2. Other business
   1. Any expenses/For reimbursement
3. Review of Action Items

• Present: Lawrence (Lemming) Dixon, Hugh Frazer, Jean-Michel Maujean, Steve Hodges, Melanie McCarthy, James Felix Sim
• Apologies: Blake Samuels, Tim Gilcrest, Stu McDonald
• Absent:

• Opened: OPEN 3:25pm
• Closed: CLOSE 4:07pm
• Next meeting: NEXTMEETING, n weeks

Email about electric car - want it for 4-7 months
Lemming suggest a bond in case it is abandoned, to investigate
Will use the indoor space to work on it 
Lemming suggests $100/per week
Will table it for the meeting and discuss over the week
Would erect barriers and need to have it as an event 

Budget Movie studio contacted about building props but have not replied to emials in a week
  
Someone contacted about auditting for AC&C but don't think

No correspondence from LARP guys
  
ADUG have cancelled the event the were talking about 

• PROPERTY

• CHAIRPERSON

• TREASURER

While the numbers below don't look great for our viability long term, I'll point out that Nozie willing be falling twice in May. ADUG is starting to run up a debt which I will follow up again. (Hopefully they'll pay otherwise next meeting I will suggest that we prevent them from holding events at the Artifactory).

OWING TO THE ARTIFACTORY - $4310. ADUG is $490+6*45. Yet to find out their numbers for April too. No payments have been made since 30/11/17!

Membership as at 2017-xx-xx:

• 32 (+2) Full Members (Monthly+Annual);
• 24 (-2) Concession Memberships (Monthly+Annual);
• 1 (0) Family Membership
• 1 (0) Band Memberships
• 2 (0) The Residency

Memberships to be cancelled for Non-Payment (+90 days due):

• There is probably a couple people in this category. I will attempt one more follow up on each.

• BANDROOM REPORT

Looks OK

• PROMOTIONS REPORT

Nothing to Report

• FUNDRAISING REPORT

• NoizeM - (Coordinators Stuart, Tim, Jean-Michel) 35 in attendance - looking for diversity
• Arduino U - (Coordinators Hugh, Doug) Standard
• DIY Synth - (Coordinator Lemming) Standard
• Open Day - (Coordinator Steve, Lemming) Standard
• ADUG - (Coordinator Richard Harrington, Stuart) No moneys

(SM) - Have not received their numbers to invoice for April. They have confirmed that they are not holding their May AGM meeting at the Artifactory but will be back in June.

• Cosplay - (Coordinator James Felix Sim, Lemming) Cosplay Workshop on 25th nothing else to report
• Other Events Artifrag3 June 16,17 Might get RFLan guys!

• Laser Subcommittee
  • Report from Blake (prepared ahead of time because absent – feel free to edit/change with whatever is discussed/decided)
    • Can you please vote on electing me “secretary of laser subcommittee”? I'm acting in that roll, sending the emails for maintenance sessions and things like that. I've been told the main committee should approve it.

• OTHER BUSINESS
• Monitoring M
• Safer spaces - anti descrimination policy - Jean-Michel Maujean reviewing
• Vcarve makers license Lemming raised but timing isn't right for the purchase while we are losing money
• SuperNova - investigate getting a booth - Melanie and Lemming are starters for personing the booth

• ACTIONS