Committee Meeting 2018.04.07

1. Usual business
   1. Acceptance of last meeting's minutes
   2. Correspondence
   3. Property
   4. Chairman's report
   5. Treasurer's report
   6. Other officer's/Event Coordinators reports
   7. Subcommittee reports
   8. Area Host reports
   9. Cornwall House
2. Other business
   1. Any expenses/For reimbursement
   2. Laser subcommittee secretary - Blake
3. Review of Action Items

• Present: StuM, James S, Tim G, Lemming, JM, Blake, Steve H, ScottM
• Apologies: Mel, Hugh, Tanner
• Absent:

• Opened: 16.06pm
• Closed: 17.38
• Next meeting: 15:00 5th May

• Kiana
  • Coming back to perth. Run lessons.
• Travel blog, 72 hours thing
  • Not a good fit
• 3D printing robot children under 12
  • Not a good fit
  • Could point them at David Romera
• Request to make specific screw for tripod
  • He is welcome to try
• Query on safety of forge work
• Vertical machining centre
  • Long term loan to store at Artifactory
  • Is very large machine (~2 x 3m)
  • Too large for current premises
  • Store at Alex's place for interim

• New property
  • 4-6 O'Malley St
  • Has its own street frontage
  • 20 parking bays out front
  • Other parking down site
  • Property along block
  • Has office space and warehouse space behind
  • Airconditioners
  • Lemming to talk to landlord
  • Current place $52k with outgoings
  • Look to match on this new place - no room to budge
  • Steve - other community groups could share with us?
    • Maybe City of Stirling community groups
  • Consensus to move forward investigating new place
• Pot holes have been patched up

• CHAIRPERSON

• Insurance
  • $50k insurance
  • Directors insured
  • Covered for sale of liquour
  • Theft cover $25
  • Public liability $20m (allows for high school groups)
• Good number of new members
• Debt to Skot - had outstanding balance
  • Wants to move owing to “never-never”
  • Can be spent be agreement of committee
  • Tim: Requested, James: Second
• JM - query of can we refuse a membership
  • Discussion around what is in constituion
  • Committee have to agree to accept members
  • Could improve wording in constitution

Membership as at 2018-04-06:

• 30 (+3) Full Members (Monthly+Annual);
• 26 (+1) Concession Memberships (Monthly+Annual);
• 1 (0) Family Membership
• 1 (-2) Band Memberships
• 2 (0) The Residency

Memberships cancelled for Non-Payment (+90 days due):

• Mitch Kelly
• Simon Haynes

• Swan con hired PA
• Negotiation on swan con membership

• None

• Workshops going well
• Roland sound canvas - Skot
• Equipment for auctioning - Meg

• NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
  • Event reporting
    • External working
    • Internal reporting not working so much
  • Working to increase gender diversity
    • Safer spaces policy
      • Discussion around how it works/pros and cons
      • Alternate wording - Nondescrimination, Inclusive
    • Also spread to other aspects of Artifactory
• Arduino U - (Coordinators Hugh, Doug)
  • Steady
• DIY Synth - (Coordinator Lemming)
  • Successful
• Open Day - (Coordinator Steve, Lemming)
  • Steady - 12-15 people
• ADUG - (Coordinator Richard Harrington, Stuart)
  • Running of event query - Delphi all day forum (8am - 6pm weekday)
    • Exclusive use
    • Cost - $15 pp, min spend $400 (JM propose, James second, Accepted)
    • Charge for microphone/PA hire
    • Scott Hollows, Richard Harrington
  • March session - 13 people
• Cosplay - yes there was a workshop 10 person. (Coordinator James, Lemming)
• Other Events
  • Genges con request to store stuff (More of a membership)
    • 1 cubic metre
    • Charge standard concession membership
    • Key bond
    • Propose: Lemming, Second: James, Approved
  • Improv Workshops - Eduardo Cossio Proposed - Entry by suggested Donation $5 (JM to arrange)

• Laser Subcommittee
  • Blake can discuss next month (Just left)
• IT Subcommittee
  • Server progressing

• DJ booth to be roped off - Committee Approves

• ACTIONS