Committee Meeting 2017.12.30

1. Usual business
   1. Acceptance of last meeting's minutes
   2. Correspondence
   3. Property
   4. Chairman's report
   5. Treasurer's report
   6. Other officer's/Event Coordinators reports
   7. Subcommittee reports
   8. Area Host reports
   9. Cornwall House
2. Other business
   1. Any expenses/For reimbursement
3. Review of Action Items

• Present: Lemming, Hugh, Mel, James, Stuart, JM, Blake
• Apologies: Tim
• Absent: Steve, Tanner

• Opened: 11:10am
• Closed: 12:50
• Next meeting: Sat 27 Jan 2018 11am, 4 weeks

• Open source group - email to Lemming
  • Standard event, Stephen
• Blazing swan
  • Wanted to rent 25sqm. Didn't want studio.
• Land cruiser engine overhaul - not a good fit to space
• Noisemachine
  • Lemming to forward
• Gift membership
  • Canada space bought membership here for guy moving here
• Kick start festival, some ideas:
  • LED throwies
  • Arduboy
• Ring roller + mill
  • Picked up mill
• Kamil brought in new sander
  • Belts and pads to be purchased - email committee list
• NDIS paid 3 years membership
• Aus Charities and Nonprofits application to be charity
  • Rejected at the moment for being registered charity
  • Provide more evidence by 9 Jan 2018
• Band room one off usage amount
  • One off hire $40
  • Liaise through Tanner
  • JM doesn't think it will work with restrictions on paying members required to be here
• Discussion around casual and members without keys being left in
  • General agreement that only key holders may be left
  • Last key holding member to leave asks all casual and non key holding members to leave
• Braidy Street Music
  • Asking about front room
  • Through Aaron and emails to Stu
• Scott wants to bring in TV
  • Large flat screen TV - maybe mount to trolley
  • JM - Backup option of other projector

• Hole in studio roof still to be fixed
• Car park not flooding with rain - fixed
• Artifactory street sign
  • In poor repair
  • Needs replacement

• CHAIRPERSON

• Stuart
  • Finances good
  • Resident artist: Justin Barwick
  • Events coming up
  • People getting expired membership emails before renewal 3 days later. Stuart fixed it.

Membership as at 2017-12-29:

• 28 (0) Full Members (Monthly+Annual);
• 1 (+1) Family Membership
  • Membership 1: Felicity and Scott
• 24 (+2) Concession Memberships (Monthly+Annual);
• 3 (0) Band Memberships
• 2 (0) Resident Artists

Memberships to be cancelled for Non-Payment (+90 days due):

• Ben Dixon

• Tanner not here

• Mel
  • Posting regularly on Facebook is having good positive impact
• James
  • Handed out Artifactory cards at Malaysian con
  • Cosplay sky - might be able to promote through them
• Lemming
  • Nostalgia box - 3 tickets for prizes for LAN

• Lemming
  • January meeting - grand application to lottery west
• Mel
  • Bunnings BBQ - received our application - awaiting date (estimate April/May)

• JM
  • Event reporting form
    • 5 events - good data for events
    • Possibly count petty cash before and after event
• NoizeM - (Coordinators Stuart, Tim, Jean-Michel)
  • Jean Michel
    • Audited equipment
    • Repaired some equipment
    • Request a DI - $40-50: Maybe through Aaron
    • NoizeM going well
      • More strictly to 10 min per session
• Arduino U - (Coordinators Hugh, Doug)
  • Hugh
    • Standard numbers
    • Some visitors
• DIY Synth - (Coordinator Lemming)
  • Lemming
    • Andrew nathan away until mid fed - next one March
    • Might do an interim one where people can come in and work on their stuff
• Open Day - (Coordinator Steve, Lemming)
  • Lemming
    • Leather workshop first one
    • Very busy open day - 57 people
    • Issue: More members early to run tours - 10am because people come before 11am start time
    • Laser training
      • Question on time training takes. Steve training is thorough and members are well trained
• ADUG - (Coordinator Richard Harrington, Stuart)
• Cosplay - (Coordinator James, Lemming)
  • Haily - very busy, run another next month
  • Croque workshop
  • Leather workshop, feedback:
    • Request: More solid bench
    • Lemming - might be able to source stone bench
    • Classes
      • 1 first
      • 6 second
      • 5 third
  • James thinking hosting workshop
• Other Events
  • DIY Bio
    • Glass blowering
    • Capillary action
    • Leon Harris ran event
    • 4 people attended

• Laser Subcommittee
  • Hour metre
    • Working
    • 20 days, 30 hours
  • Request that people RSVP for laser maintenance sessions
  • Update wiki for trainers
  • Little red power
    • Replace tube due to diminishing laser power
    • Keep existing tube as emergency spare
  • Kellog
    • Kamil - Organising some parts
• IT Subcommittee
  • Lemming
    • Built up new PC
    • New server to be put in rack and running for LAN

• Mel
  • Housekeeping
    • Wood donation pile was a bit out of control
    • Put up a sign to break down skeletons and all pieces min 100x100mm
• Nick
  • Forklift - where did it go?
    • Discussion about who talked to who and maybe a guy called Gary
    • Contact details for Gary via Stuart
    • Talk about escalating the issue
• Aaron
  • Music community: Hey Muso
  • Mobile recording studio
  • Requesting use of space for workshops/events: 30 - 50 people
  • Bandroom and space for events
  • Maybe Friday night
  • Alcohol Licensing - might need to review further?
  • Use BBQ
• Occupancy limit - Mel
  • Limit of 50 is driven by number of toilets
  • Dale could find binned toilets
  • Could build some structures out back for extra toilets
• Box of bangs - Lemming
  • 2017 LED sign
  • Question on event and whether public/private?
  • Decided to post to mailing list for invite
• 3D Printer - JM
  • Require another part to get it working
• Kent Street rocket project - Mel
  • Potential donation in exchange for files
• Mel - unit next door for lease
  • Unlikely to get good deal for renting both - probably cant afford

• ACTIONS