Committee Meeting 2017.09.03

1. Usual business
   1. Acceptance of last meeting's minutes
   2. Correspondence
   3. Property
   4. Chairman's report
   5. Treasurer's report
   6. Other officer's/Event Coordinators reports
   7. Subcommittee reports
   8. Area Host reports
   9. Cornwall House
2. Other business
   1. Any expenses/For reimbursement
3. Review of Action Items

• Present:Nick, Lemming, Tanner, Jean Michelle, Stu
• Apologies: Russel
• Absent:

• Opened: OPEN 20:45
• Closed: CLOSE 22:23
• Next meeting: NEXTMEETING, AGM 30/9/17 11am (Announce 9/9/17 and call out for new events)

• CORRESPONDENCE
• Dale - Donated $50 - Also wants to do recordings - wants exclusive use of the space one evening $200-250 floated, drinks etc,
• Someone was looking for employees, (Spikelights), concensus was not
• General questions about laser cutters
• Lemming looking at getting box o bangs ready for robofaire
• Grow room Lemming might get in tough to drop flyers - there for at least 2 months

• PROPERTY
• Jason using Metal drop saw, breaker would not reset for some time, extension cord, try to get Martin to have a look at it.
• Front Door has a problem seems to have dropped

• CHAIRPERSON

Expenses

• none

Major Events/Other Revenue (Past Month)

• ADUG $110
• Sparkco $300
• WA Poets $200
• Noizemaschin ~$250
• Mod Synth ~$420

Money Due (as of 20170802)

• Membership - $??????
• ADUG - $110 July, $100 Aug

20170904

• 26 (-1) Full Members;
• 19 (0) Concession Memberships;
• 0 (0) Studio Office Memberships (For 2 Members)
• 5 (0) Band Memberships
• 1 (0) The Residency

• Memberships for Cancellation for Non-Payment (+90 days due) -

• Approve / Disapprove of New Members since last meeting - NONE
  • CONCESSION - Dennis Collins
  • FULL - Blake Samuals
  • BAND -
  • The Residency - Sami Bluebird

MOVED: Lemming SECONDED: JM Carried unanimously

5 bands - need to boulster numbers 6 or more ideal Bands find the doors are left open when other people out in the space leave

• Waiting to hear back from Estelle about the strategic Plan
• Last month for the Annual Report - is with Tim but not back - Lemming offered to proof read
• Stu suggests getting Mission Statements, Core Values etc from Strategic plan and putting in the Annual Report

1. $80 random Donations at NM74

• NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)
  • Need Residency publicised
  • Mention bandrooms
• Arduino U - (Coordinators Hugh, Doug)

Kits 40x at Approx $400

     
  * DIY Synth - (Coordinator Lem)
     * 36 Non members
     * Nathan now has a key - Just for ModSynth - 
     * Suggestion that if persons are running a regular event then allow them to get a key.  (Same for Richard Harrington / Hayley).  Voted on a case by case basis. Reserve the right to revoke. 
     * Lemming Moves 
     * JM seconded
     * Nick abstained,
     
  * Open Day - (Coordinator Steve)

• ADUG - (Coordinator Nick & Richard Harrington)

• Cosplay - (Coordinator Lem)

• Other Events
• Sparc Co paid - here a couple of hours
• WA Poet - were happy but not much on the bar. Annual event.

* Laser subcommittee

• Need incentives to get people doing maintainence
• A few people there regularly
• Glen has been involved with some students - can we provide discount on Laser Time
• Laser Maintenence needs to be done when others are here to ensure the due time is spent

* IT Subcommitee

• root password have been changed and put on Scratchpad
• Router hasn't been changed
• If Users need access can contact Lemming
• Snoopy is on to log commands to a hidden Log and backed up
• Cant login as root - need to login as user
• Server from Mitch has 4 Drives bays and 2.5 inch disks are $250 each and no RAM
• Small group people on IT commitee have not been present

* Exclusive Access

• Put in the Calendar and members that turn up can be refered to it
• Noize Maschin has asked laser users not to at times
• Dale - Floated the idea of $200 +$10 per non member
  • People may walk in and interrupt, even if members are informed
• Schneider exclusive access Lemming floated the idea of : 50x people @$10 with $100 for exclusive access
  • Parking Issue - Follow up with Don and Other tenents
• Case by case

* JM: Front Room not being used * JM Will contact record lable for potential sub-leasing

* AGM Announce due out 9/9 (Secretary to email out) * JM will put it into ibooks, need pdf, final copy locked

None