Committee Meeting 2017.08.02

1. Usual business
   1. Acceptance of last meeting's minutes
   2. Correspondence
   3. Property
   4. Chairman's report
   5. Treasurer's report
   6. Other officer's/Event Coordinators reports
   7. Subcommittee reports
   8. Area Host reports
   9. Cornwall House
2. Other business
   1. Any expenses/For reimbursement
3. Review of Action Items

Previous minutesAccepted unanimously

• Present: Stu, Nick, Tim, Hugh, Jason, J-M
• Observing: Glenn
• Apologies: Lemming, Steve
• Absent:

• Opened: OPEN 2030
• Closed: CLOSE
• Next meeting: Wed 20170906-2000
• AGM upcoming - tentative date: Sat 20170930-1100

• CORRESPONDENCE
  • WA Poets - Chris Arnold - “Sounding Off” event, Friday evening 20170811-1900 https://www.facebook.com/events/101254117190276
    • Hugh, SKoT hosting? J-M will help out with audio setup
    • Fixed price venue hire
  • Sparkco
    • Had their event Monday 20170731
    • Lots of attendees, Stu hosted
    • Professional photographer took photos
    • Brought their own projector (where is ours?)
  • City of Stirling
    • Would like to hold 4 events here. Stu has replied.
    • Mandala creation?

• PROPERTY
  • Drainage in carpark is working well
    • Was scraped some months ago

• CHAIRPERSON
  • ACTION: Annual Report Introduction for AGM

Expenses

• Welding wire coil - $44, free (included) argon changeover has occurred; next refill will cost us
  • Shane has been using it, sorted out the tips, etc.
  • Curtin Pedal Prix would like moral support in changing over the MIG wire coil
• Tubing Silicon $27.99

Major Events/Other Revenue (Past Month)

• ADUG $110
• Noizemaschin ~$300
• Mod Synth ~$350

Money Due (as of 20170802)

• Membership - $4375 steady on last months
• ADUG - $110 July, $80 June

20170705

• 27 (-3) Full Members;
• 19 (-2) Concession Memberships;
• 0 (0) Studio Office Memberships (For 2 Members)
• 5 (0) Band Memberships

• Memberships for Cancellation for Non-Payment (+90 days due) - Matthew Robinson, Gary Usher, Ben Hoggn

• $105 left from S.Hicks Donation to poorer members….. Again?

• Approve / Disapprove of New Members since last meeting - NONE
  • CONCESSION -
  • FULL -
  • BAND -

MOVED: SECONDED:

• MOTION: TP: Please give the bandroom a jolly good vacuum.

^ Status | Accepted |

• Annual Report -
• were going to curtin robofare Jason has registered 22 September but will be away
• leeming will get box of bangs down there
• need to get as many robotic/electronic things there
• Mors absque scrutino
• Can sell artifactory promo wares
• Can we get Sonic Maniulator?

• NoizeM - (Coordinators SM, TG, JMM, Skot, Meg)
  • Equipment failure - a submixer channels not working. Behringer Xenyx (cost about $150-$250 -with cables 6m?)
• Steve can look at it initially and if it can be fixed in 2 weeks JM to check - else buy new - it is old.
• Leads do need replacing. $60 approx
• Moved Jason
• Seconded Jm
• Passed unanimously

• Arduino U - (Coordinators Hugh, Doug)
• A couple of new attendies Doug guided through online tuts

• DIY Synth - (Coordinator Lem)
• Successful as ever!
• Offer concession to Nathan, as long as he is acting as Mod Synth administrator, with waved bond
• Nick Moved
• JM Seconded
• carried unanimously

• Open Day - (Coordinator Steve)

• ADUG - (Coordinator Nick & Richard Harrington)

• Cosplay - PikaPi (Coordinator Lem)
• All paid in August 8 attendies

• Other Events
  • WA Poetry Festival - 11/8 - 7pm
  • Sparkco - Mon 31/7 4-6pm - been

• Laser sub comitee - Cleaning etc
  • Had a meeting , cleaned and Aligned, Kmil Kamil Seda has shown to be a valuable member
  • Nick propose he be subcomittee member, if willing, Stu Seconded, Carried unanimously

• Infrastructure

*Estelle's Strategic Plan

• Standard at AGM is dicussion of fees, (Will discuss prior at 6 Sept Commitee Meeting)
• Stu has put Questions on G: drive from the plan.
• Will meet next wednesday to disuss the strategic plan
• Discussion about hacker/Maker-space - will continue next week

• Annual Report
  • So far in draft with reviews
  • Need Chairmans report
  • Strategic plan meeting may change “About Us” section
  • Needs completing for AGM
  • All present are broadly in favour of the Report so far.

* Studio room

• Nick says sliding door is not locked - a broom handle or similar may fix
• The Studio is currently available for events
• Stu says that the ceiling needs to be fixed (a Skot hole)
  • Need to allocate $50
  • Need to find a person with the time and skills required for the repair

• Stu suggests a clean up day for the Artifactory
• Studio to be disussed at next meeting when other commitee members are available

* IT Sub-committee

• 2.5 weeks ago there was a instance where a security was questioned. For this reason Leeming changed the passwords (that give root access) but is the only who knows them at this stage.
  • Options are:
    • sudo access needs fixing
    • root passwords need recording in scratchpad
      • Stu moved, Jason Seconded, carried with one abstain
    • User access needs rationalisation (small changes)

  Nothing serious 

None

Meeting Adjourned 10:39pm