Committee Meeting 2014.12.06

• DOM lock down LDAP access
• DOM opening and closing procedures
• DOM where to place additional shelving

• Present: JD TG SM NB CH MK
• Apologies: JM WC
• Absent: JS BD

• Opened: 1112
• Closed: 1149
• Next meeting: Sat 20150103-1100, 4 weeks

committee_meeting_2014.11.12

• CORRESPONDENCE

• PROPERTY

• CHAIRPERSON
  • Off to Europe until mid 201502
  • Complaint about a member, received in writing, triggering our complaints and disputes procedure
    • [In-camera discussion]
    • Investigation
    • Committee has requested a further written reply from the complainee

Slightly delayed as Tidyclub had not been brought up to date at time of meeting.

• TREASURER
  • Bank Balance at 12 December 2014 (~one week post meeting): $2491.04
    • January rent expected soon
    • Other bills (waste, power, internet access) paid.
    • Monies in space building up and in need of banking & not including AV January.
    • Once AV rent in, space rent out, and money banked, we should end up with a positive bank balance

Note: The figures for income don't add up. Have reported as potential bug to TidyClub.

• MEMBERSHIP
  • Approval of New Members
  • CURRENT: 40 full, 3 concession, 1 sponsored, 6 visitor members
    • ACTION: TG&SM: to set up WC as second sponsored member
  • PREVIOUS as of 20141015: 45 Full, 4 concession, 1 sponsored, 8 visitors
  • snapshot
  • ACTION: TG to invoice: MK would like to renew at the corporate-sponsored $1200pa for December

• Previous
  • Sat 20141115-12–2100 http://www.beaufortstreetfestival.com.au/
    • Thank you DO'M, Jean-Michel, NB
    • Very positive, sold heaps and spoke to huge numbers of people. Hoping this translates to either direct interest or greater knowledge about our existence
    • Paid for itself, $250 stall cost, merchandise production costs, $58 final profit to the space
    • Did they find our sign?
  • Tue 20141125-1930 NoizeMaschin!! #41 https://www.facebook.com/events/372713239554087/
• Upcoming
  • JD: Laser training today, after the committee meeting
    • but no email RSVPs have happened as of now!
    • MK has a training template in his shared area
  • Tue 20141216-1930 NoizeMaschin!! #42 Xmas special https://www.facebook.com/events/1553344871562074/
  • Thu 20141211-1830 Geek Haven Xmas in December - thank you Kitty, Elena stepping in?

• ACTION: NB: Can we make another $108.94 repayment towards towards [PRD]'s never-never ?
  • TG: Probably not enough of a positive bank balance to make another payment now, but should revisit next month
• ACTION: MK: Bring in CO2 fire extinguisher, forward claim through
  • Will bring in tomorrow
  • Tagging them requires an inspection, $110 callout, $25/extinguisher
• ACTION: MK: set up a FTP account to the Roleystone WAFreenet BTSync area backup
  • MK will send the details through tomorrow
• ACTION: JD can write up some bulletpoints re: tidyspace, Artist memberships, drama, acid, rain, will need help to formalise, to discuss this month.
  • TODO: Today
  • Main thrust: Name your stuff, otherwise it will be disposed with prejudice
• ACTION: JD: Announce 2014/15 committee to artifactory-core mailing list
  • TODO: Today

• INFRASTRUCTURE TSAR
• Tidy Space AREA HOSTS
• ACTION: next month review: Tidy Space AREA HOSTS
  • David Faletti: CAD room warden
  • Jenny Wyatt: Rear Courtyard warden
  • Busybee? Make and publicise a limboload

• SM: Stirling City: good news!
  • Stirling are prepared to give us a conditional occupancy of 100 people for events if the roller door is open, 50 people at other times, so our need for a second fire escape is no longer a blocking item!
  • Requires the TODO items, then an formal survey by Ray Barron (~$1000), then submitted to council
  • RC rated capacity number can be 50 anytime
  • Capacity for the square meterage would usually be 170
  • $200-$500 for portapotty hire
  • Things that need doing:
    • exit light needs illuminating (battery replaced?) - design is fine
    • “No Escape” signs over both rear doors, as they only go to a closed courtyard
    • fire extinguishers need tags
    • carpet edges need to be pinned down in some way so as not to be a trip hazard
    • spray paints and flammables into metal cabinet
    • stage curtains were inappropriate material - fixed/replacable
  • They were ok with escape from tool room and offices as they stand due to low “workshop mode” occupancy

• WC: CHCW: Cornwell House Community Workshops (inc)
  • ACTION: TG will chase up with WC, we expect a $250 request, which may turn into a Lotterywest grant
  • WC will take up a position representing the Artifactory on the CHCW committee
  • ACTION: WC leading the charge to write a first round project plan?

• Opening and closing procedures not always being followed: by members? or AV bands?
  • AV bands are already being briefed

• ACTION: TG: Check if we have some cashflow for a repayment towards towards [PRD]'s never-never: maybe $58.94 ?
• ACTION: MK: Bringing in CO2 fire extinguisher 20141207, forward claim through, get inspection for tagging them (expected cost: $110 callout, $25/extinguisher)
• ACTION: MK: send the login details through 20141207, re: FTP account to the Roleystone WAFreenet BTSync area backup
• ACTION: JD can write up some bulletpoints re: tidyspace, Artist memberships, drama, acid, rain, will need help to formalise, to discuss this month.
  • Main thrust: Name your stuff, otherwise it will be disposed with prejudice
• ACTION: JD: Announce 2014/15 committee to artifactory-core mailing list
  • Done
• ACTION: TG&SM: to set up WC as second sponsored member
• ACTION: TG to invoice: MK would like to renew at the corporate-sponsored $1200pa for December
• ACTION: TG will chase up with WC re: CHCW, we expect a $250 request, which may turn into a Lotterywest grant
• ACTION: WC leading the charge to write a first round project plan? Help needed? What next actions required?