Committee Meeting 2013.11.02

• ACTIONITEMS

• Present: SKoT M (Acting Chair), Nick B (Sec), Jason M (Tres), Tim G, Anton L, WarrenC
• Apologies: Brendan R, Daniel H
• Absent: Jenna D

• Location: Perth Artifactory
• Opened: 12:22
• Closed: 13:28
• Next meeting: Saturday 2013-11-30-1200

MOTION: Acceptance of: committee_meeting_2013.09.21

• Jason: Tidyclub had problem in their backend, causing delayed or missing invoices. This is now working.
  • Tidyclub should be able to take payments for us starting this week.

• Skot: NAB correspondances, we will split GSPA and Artifactory accounts
  • Jason has NAB access, Skot off to Japan for two weeks
  • Current signatories: Skot, Jason, Daniel
    • → Tres, Deputy Treas, Pres. Need forms, ACTION: Jason can get those and collect a new set of signatories
  • Our account is 1 to sign

• Stirling Council: SKoT: advertising period is now over, we can take down the sign
  • $250 (paid by AudioVault)
• → back in their court to consider

• APRA, representing composers/publishers, wants $27.50 per annum
• Good APRA contact: Jose' Horn at Subiaco
• Expect a call from: PPCA
  • based on performance, larger fees for larger or licensed venues
  • Will want a cut from: regular large gigs, regular liquor licensing
  • Background music, we're not a nightclub. We are not-for-profit

PROPERTY

CHAIRPERSON

• Cashflow positive
• November rent is paid
• $1157.19 in bank account
• Expected expenses this month: $400 power, skip empties
  • TimG paid our outstanding Instant Waste bill from August: $113.30
• Tidyclub report:
  • Total outstanding subscriptions owed to use for October and November: $5700
  • For October only: $1490
    • Concession: 3 * $40 = $120
    • Full: 19.5 (some extra credit) * $70 = $1370
    • plus AV
  • All current Concession/Full subscription members are actively paying, overdue ones had Visitor status. Visible at https://artifactory.tidyclub.com/memberships_dashboard
    • 35 full = $2450
    • 6 concession = $240
    • 1 AV = $1200
    • → Expected subscription income: $3890/month
    • This is a drop from our $4300 expected June income, but we have kept most of our numbers, previously 4 associate concession, 13 associate, 5 concession, 21 full
• Payback of debt: nevernever is mostly accurate
  • ACTION: Daniel's paid the laser port fees, etc; please record
  • ACTION: Brendan; please check
  • PRD is $2359 + bond
    • PRD will have priority on payment
    • ACTION: we will pay back his bond now for a start
• Crowdfunding for toolroom/lasercutter, with solar stretch goals: is in addition to our baseline subscription income

• New toys to be funded with new income
• Existing debts to be paid with existing subscription income
  • Priority will be given to PRD, then other large debts

MEMBERSHIP

PROMOTIONS

ARTSLIAISON

INFRASTRUCTURE

* NoizeMaschin!! #28 - Halloween Special! https://www.facebook.com/events/593866854010076, raised $310 as reported by SKoT to the committee list on 2013-10-30 .

• Decent turn out: 26 ticketted, 8 artists, 6 members, 1 or 2 that snuck through the door early on… ~40 in all.
• Booze costs: $167: 1 cooper's pale carton, 1 rogers, 1 five seeds cider, 2 SSB whites.
• Net stock movement: +1 carton (mostly cider), -3 bottles of red, +1 bottle of white. 4 bottle of water handed out (for ticket price, we should spot people water - looks good for RSA, and summer in artifactory is bonkers for dehydration)
• Net boost to float after reimbursement of expenses: $310.

* ADUG: Australian Delphi Users Group, Tuesday 2013-11-19-1900 * ACTION: SKoT will check Audiovault's Google Calendar

• Wedding soundsystem hire ahoy!

• Fragile laser tube, installing it Monday, AdamF will be present
  • Then the key goes into the safe
• Ongoing expenses: Depreciation of laser tube, whitelisted materials bank
• Training sessions?
  • Hourly cost? Big and small
  • Can usage times be automatically logged, a la Mach3? how about UP's ?
• We may need to register with the Radiological Council: $70, once off
• A Laser Safety Officer should not have to be onsite during operation for this type of enclosed, interlocked device
• Anton: undergoing LSO training, $220
  • Radiological Council: exam fee, $120, 2 year LSO renewal
• ACTION Anton: Plan placement of external compressors, chillers outside the tool room window
  • Reuse our shed or buy a new one

• Daniel posted the plans: tool_room_v2
• ~$3000
• Engineering report for council signoff
• Stirling Council interactions do not directly affect the timing. In order to be assigned a building capacity number/rating we will need:
  1. Approval: Planning zoning approval for us to exist and operate (now waiting on the council for this step)
  2. Approval: Building compliance (we do not plan to be evaluated as is, this will be with the current toolroom demolished and incorporating the planned or completed new internal construction)
  3. Approval: Health compliance certificate
  • → not in the foreseeable future

• One big fundathon. Stretch goals as we go.
  1. Laser fees and sundries
  2. tool_room_v2
  3. solar_power - if we get this far, this will reduce our ongoing power costs
     • Expected cost: ~$7000
     • We still get the big rebates, they would pay for themselves in ~3 years
• ACTION: SKoT handing over to Elena? Run Pozible campaign, set it up
• Treasurer: Our campaign incentives have to be good value for us, timewise and moneywise

* Safe code: acquired for committee's access

ACTION: Garry C is researching a new fridge for us and will come back with a quote
MOTION: Pre-approved fridge budget: $800

• ACTION: Jason to collect a new set of signatories on a NAB form
• ACTION: Daniel's paid the laser port fees, etc; please record in nevernever
• ACTION: Brendan; please check nevernever
• ACTION: Jason: We will pay back PRD's bond now
• ACTION: SKoT will check Audiovault's Google Calendar for clashes with ADUG, Tuesday 2013-11-19-1900
• ACTION Anton: Plan placement of external compressors, chillers outside the tool room window
• ACTION: SKoT handing over to Elena to run Pozible campaign
• ACTION: Garry C is researching a new fridge for us and will come back with a quote