Committee Meeting 2013.02.16

Brendan proposes to accept, seconded by Daniel. Accepted

Under agenda items

Account: $3896.16, power bill is up a little, REmida membership paid, have not received insurance invoice yet.
We do not have the next rent money but we will after the next lot of membership invoices go out.
We have not paid Anton except for the electrician.
Brendan to chase Anton re sound moneys.
random sms from previous tenant who WE ARE DONE DEALING WITH. Direct all further enquiries to Skot.

11 membership fee reminders, 5 will catch up, 1 downgraded, 6 suspended (simply haven’t been able to come in for a while)
General reminder from Nick to ask for casual day-membership money at the start of an event and not surprise anyone.

Blazing Swan - $150
Geek haven - low turnout 1 member, 1 non member. Post on the mailing list, everywhere to catch people not on facebook.
Last Noisemaschin!! $800 had to resupply after only 2 performers
Next Noisemaschin!! Promo machine is working!
Arduino U has been going great.

Steven Dickie has visited once, is coming again today. We'll try to get some parallel projects going to boost enthusiasm and mutual benefits.
other artists using the space in collaboration with members involving payment and promo!
Dr Sketchy's is hiring props for $100.

Our grant is going in the next meeting, not this one.. we are getting coaching on how to make our application all gold-star-worthy. The document ultimately gets signed by the premier.
we have an asset list now that makes everything look rosy!
Lotterywest gives out something like $10million per month
it is not frowned upon to ask for organisational structuring grant - to get financials all sorted.

Skot has been communicating intently (noted and much appreciated!!), good chat with rob Mccarthy of Men’s Shed
Geoff Wyber actually got back to Skot, there is a log of the entire saga on the wiki. http://wiki.artifactory.org.au/doku.php?id=committee:stirling_city_saga

Skot wants more people to be aware that they can just call Instant Waste to collect to skip, need to print brief instructions for the pinboard.
How do we encourage drinks runs so it's not drinks-run chicken between Skot and Jason.. mailout first to avoid double-ups.
Do a callout for quartermaster to handle supplies.
There is not much communication between committee members. Skot wonders if it's hitting spam filters. It is not.
Brendan proposes that we design a software solution for membership tracking etc and apply for a grant and get it built and open-sourced so that other spaces can use it.
Daniel and Brett to consult the other hackerspaces.
The last few months have been eerily quiet due mostly to temperature and Skot is wondering if we should open up the space to associate members during certain times.. we won't get a roster off the ground.
remind people to mailout when they will be in the space, advertising that the space will be open.
discussion about allowing all associates access to the space, what would happen when people drop to associate realising that it’s all the same.. If we give associates full access and make all memberships $70, then $40 concession and then day rates. (People can stay on 100 and be a supporter)
Brendan more keen to do it if we know we're definitely getting a laser cutter.
Skot to write up a draft proposal re flattening rates for the membership.

Secretary: Next time remember to do a call for agenda items!
Chairman to backup if email does not appear.
Peter D still on the http://www.wahckon.org.au/ case.
Long-term equipment storage outside AV office needs to be addressed.
General reminder from Nick to ask for casual day-membership money at the start of an event and not surprise anyone.
Brendan to chase Anton re sound moneys.
Geek haven - post to the mailing list, website, everywhere to catch people not on facebook.
Skot wants more people to be aware that they can just call Instant Waste to collect to skip, need to print brief instructions for the pinboard.
How do we encourage drinks runs so it's not drinks-run chicken between Skot and Jason.. mailout first to avoid double-ups.
Do a callout for quartermaster to handle supplies.
Daniel and Brett to consult the other hackerspaces re software requirements for membership tracking etc.
remind people to mailout when they will be in the space, advertising that the space will be open.
Skot to write up a draft proposal re flattening rates for the membership.

Agenda