AGM Minutes 2022-09-17

AGM must be held in accordance with PART 6 — GENERAL MEETINGS OF ASSOCIATION

1. To confirm the minutes of the previous AGM and of any special general meeting held since then if unconfirmed.
2. To receive and consider
   1. the Committee’s annual report of the previous financial year
   2. receive and consider the financial statements of the Association for the preceding financial year. (tier 1 association)
3. Set the number of committee members
4. Elect the committee members
5. Decide whether via vote to appoint auditor of the Association in accordance with the Act (tier 1 association - The financial statements need not be reviewed or audited unless members make a resolution to that effect or if the Commissioner directs a review or audit.)
6. To Confirm or vary the entrance fees, subscriptions and other amounts (if any) to be paid by members
7. Other business of which notice has been given as per the rules

Attendees (ordinary Members qualified to vote under 58.5):

Adam Mellor
  Ben Connor
  Beau Scott
  Blake Samuels
  Damon Perry
  Doug Bateman
  Fletcher Boyd
  Lewis Yip
  Phoebe-Jean Harris
  Justin Richards
  Joshua Rospondek
  Johannes Chuah
  Renae Currie
  Stewart Greenhill
  Vincent Dalstra
  

Observing

  Guy Longhorn
  Nick Bannon
  Douglas McMahlon-Winter

Proxy:

 Bruce Chambers (Proxy: Fletcher)
  Peter Crabbe (Proxy: Blake)
  Steve Hodges (Proxy: Fletcher)

Secretary: Phoebe

Minute taker(s): Phoebe, Vincent, Fletcher

Chairperson: Beau

Start Time: 1300 (planned)

End Time: 1347

Place: Perth Artifactory - U8 / 16 Guthrie St, Osborne Park 6017

To confirm the minutes of the previous annual general meeting: https://wiki.artifactory.org.au/doku.php?id=committee:agm_minutes_2021.09.18

1. Receive and consider the committee’s annual report on the Association’s activities during the preceding financial year. https://artifactory.org.au/assets/site/reports/Perth%20Artifactory%20Inc%20Annual%20Report%202021-22.pdf

1. Receive and consider the financial statements of the Association for the preceding financial year. (Included in Annual Report)

Set the total number of ordinary committee members for the 2022-2023 Management Committee to 10

• Committee election candidates (and votes):
  • Beau Scott
  • Ben Connor
  • Fletcher Boyd
  • Johannes Chuah
  • Joshua Rospondek
  • Lewis Yip
  • Phoebe-Jean Harris
  • Vincent Dalstra

• Final committee

Vote to Appoint/Remove an Auditor

To Confirm or vary the entrance fees, subscriptions and other amounts (if any) to be paid by members

Keep membership dues and entrance fees as they already are:

  Full Member: $75/mo
  Concession Member $45/mo
  Casual Use: $15/day

Other business of which notice has been given as per the rules

Article 12.6 reads:

12.6    If a person who has ceased to be a member under rule (12.5) offers to pay the annual membership fee after the period referred to in that rule has expired

Section 12 otherwise indicates that the fee schedule is set by the Management Committee/AGM. The word annual should be replaced as it places an unintended restriction on our ability to bring members into good financial standing.

Motion: Amend article 12.6 to read:

12.6    If a person who has ceased to be a member under rule (12.5) offers to pay the appropriate membership fee relevant to their membership level  after the period referred to in that rule has expired