AGM Minutes 2018-09-15

1. Review previous AGM minutes
2. Annual report
3. Financial reports
4. Review membership fees
5. Special resolution for new constitution
6. Elect new committee
7. Vote to appoint auditor

Attendees:

• Blake Samuels
• Dennis Collins
• Fletcher Boyd
• Hugh Frazer
• Iain Graham
• Jean Michel Maujean (on google hangouts)
• Jon Myres
• Lawrence Dixon
• Mel McCarthy
• Nick Bannon
• Scott Simons
• Stephen Garran
• Stuart McDonald
• Tim Gilchrist
• Vincent Dalstra

Proxy:

• Lawrence Dixon (proxy holder)
  • James Sim (restricted)
  • Steve Hodges (restricted)
  • Felicity Millman (unrestricted)
• Fletcher Boyd
  • James Tiwi Cross (unrestricted)
• Blake Samuels
  • Jean Michel Maujean (restricted) (was for backup)
• Hugh Frazer
  • Stuart McDonald (restricted)

Secretary: Blake Samuels

Chairperson: Lawrence Dixon

Start Time: 13:10

End Time: 14:45

• http://wiki.artifactory.org.au/doku.php?id=committee:agm_minutes_2017.09.30
• Discussion
  • No issues raised
• Vote to accept minutes:
  • Proposed: Fletcher
  • Seconded: Mel
  • Accepted unanimously

• http://wiki.artifactory.org.au/lib/exe/fetch.php?media=committee:perth_artifactory_-_annual_report_2017-18_.pdf
• Discussion
  • No issues raised
• Vote to accept annual report:
  • Proposed: Fletcher
  • Seconded: Blake
  • Accepted unanimously

• Contained in annual report
  • http://wiki.artifactory.org.au/lib/exe/fetch.php?media=committee:perth_artifactory_-_annual_report_2017-18_.pdf
• Discussion
  • Financials ok. Going backwards a little bit but club still ok.
  • Lost the studio lease from last year but membership up
• Vote to accept financial report:
  • Proposed: Fletcher
  • Seconded: Blake
  • Accepted unanimously

• http://wiki.artifactory.org.au/doku.php?id=committee:committeerulings
• Discussion
  • $75 standard, $45 concession, $1200 year sponsorship, $10 day rates
  • Questions on other old types (tool usage) - no one has them anymore
• Vote to accept current membership fees:
  • Proposed: Fletcher
  • Seconded: Vincent
  • Accepted unanimously

• http://wiki.artifactory.org.au/lib/exe/fetch.php?media=committee:proposed_perth_artifactory_constitution_2018-08-25.pdf
• Discussion
  • Ours is based on model rules provided by the government
  • Discussion - suspending membership temporarily
    • How it can be triggered
    • Consequences and how to carry forward and withdraw
    • Discussion how membership fees work
• Vote to accept proposed constitution:
  • Proposed: Fletcher
  • Seconded: Vincent
  • Accepted unanimous

• Committee election candidates (and votes):
  • Blake Samuels - 18
  • Fletcher Boyd - 15
  • Felicity Millman - 14
  • Hugh Frazer - 16
  • Iain Graham - 11
  • James Sim - 1
  • Jean-Michel Maujean - 11
  • Jon Myers - 10
  • Lawrence Dixon - 17
  • Melanie McCarthy - 18
  • Nick Bannon - 1
  • Scott Simons - 11
  • Steve Hodges - 17
  • Stuart McDonald - 18
• Discussion
  • Each person talk about themselves, interests, executive positions, what they will do on committee.
  • Discusion between Nick Bannon and Lemming on various issues
    • Motion to move on raised by Fletcher, Seconded: Vincent, motion carried
  • Tie for 3rd place (two positions)
    • Votes
      • Iain - 12
      • JM - 8
      • Scott - 14
    • Iain and Scott got through
• Final committee
  • Blake
  • Felicity
  • Fletcher
  • Hugh
  • Iain
  • Lawrence
  • Mel
  • Scott
  • Steve
  • Stuart

• Voted on as group
  • All votes to negative - motion lapsed
  • No auditor appointed