- Open: 11:17
- Present (and verified as financial members by Stuart):
- Steve Hodges (proxy for Tim Gilchrist)
- Nick Bannon,
- Stuart McDonald (proxy for Glenn M, Sk0t, Russel P),
- Chris Hall,
- Justin Richards,
- Hugh Frazer,
- Lawrence (Lemming) Dixon,
- Andrew Elwell,
- Sylvain Esclapez,
- Meg Travers (proxy for Juno???),
- Jean-Michel,
- Jason Kongchoy,
- Steven Tseng.
- Physical attendance exceeds quorum requirements
- An informal (and moot) question was raised as to whether proxies count toward those present for a quorum – unresolved.
- 1. Attendance and Apologies, Proxies received
- Attendance: See above
- Apologies: Sk0t, Tim Gilchrist, Tanner P, Glenn M, Russel P, Juno???
- Proxies received:
- From Glenn M to Stuart
- From Sk0t to Stuart
- From Russel P to Stuart
- From Tim Gilchrist to Steve H
- From Juno??? to Meg
- 2. Presentation and Approval of the Annual report of the Management Committee
- Presented in virtual 3D and imaginary surround sound by Nick with accomanying gasps of awe and amazement from the gathered throng.
- 3. Presentation and Approval of Financial reports
- Presented by Stuart, using his incredible powers of communication to hold those present on the edges of their seats and transfixed to his voice.
- 4. Presentation and Approval of the membership fees and schedules
- Motion to be moved: That the meeting accept the current membership fees and schedules and asks the incoming committee to review them
- Moved: SteveH
- Seconded: Jean-Michel
- Passed unanimously on a show of hands.
- 5. Election of a new management committee.
- Nominations (Excluding those withdrawn)
- Tim Gilchrist (Formally nominated in advance)
- Lawrence (Lemming) Dixon (Formally nominated in advance)
- Russel Clarke (Formally nominated in advance)
- Steve Hodge (Formally nominated in advance)
- Jean-Michel Maujean (Formally nominated in advance)
- Jason Kongchouy (Formally nominated in advance)
- Tanner Perham (Formally nominated in advance)
- Stuart McDonald (Nominated by Justin R, seconded Meg T)
- Hugh Frazer(Nominated Mitch K, seconded Steve H)
- There were no objections and the 10 nominated members were elected unanimously on a show of hands.
- 6. Other business
- Update about the current building lease issues (we have no lease and are paying month by month). The landlord has not come back to us following our request for either a reduction in rent or a rent holiday.
- Discussion about the potential for moving to new premises:
- Costs of moving vs benefits (direct costs, and indirect costs such as loss of members and time when the space is unavailable vs potential gain of members due to a new/better location)
- We currently have access to someone with a truck who could assist our move.
- Falling rental market means if we continue to pay commercial rates, it is the best time to get a good price.
- We should be looking for a place with both offices and a workshop area. We also require an industrial (or light industrial) area or one which allows us to make noise.
- City of Stirling knows us and has made available special zoning. This would have to be repeated if we move out of this shire.
- Potential water ingress issues. Sandbagging has been required once in the past. Current pump is not operable from the generator we have. Would damage caused be recoverable (insurance/landlord)?
- Do we need our records audited? After some discussion about this, it was moved by SteveH that “We do not need an external Audit”. This was seconded by Jean-Michel and unanimously passed without dissent.
- 7. Close 12:03